Studio Manager / Personal Assistant
Location: Shoreditch, London
Hours: Monday–Friday, Studio Based, 9:30am–6:00pm
Type: Full-time, Permanent,
Salary: Competitive, depending on experience
About the Studio
We are a London-based interior design studio renowned for creating refined, detail-driven interiors for private clients and property developers across the UK and internationally. Our work combines creativity, craftsmanship and meticulous attention to detail, delivering highly personalised spaces that reflect each client’s lifestyle and vision.
As the studio continues to grow, we are seeking a highly organised, proactive and discreet Studio Manager / Personal Assistant to support the founder and the wider team. This is a pivotal role within the studio, responsible for ensuring the smooth day-to-day operation of the business while providing dedicated personal and administrative support to the founder.
The successful candidate will play an integral role in maintaining the professional, efficient and welcoming environment that underpins the studio’s creative work.
The Role
The Studio Manager / Personal Assistant will act as the organisational backbone of the studio. Balancing operational oversight with personal assistant responsibilities, the role requires someone who is exceptionally organised, detail-oriented and confident managing multiple priorities within a dynamic creative environment.
This position suits an individual who enjoys working closely with a small, collaborative team and who takes pride in creating a well-run and highly professional studio environment.
Key Responsibilities
Studio Management
- Oversee the day-to-day running of the studio, ensuring a well-organised, efficient and welcoming working environment.
- Maintain the studio to the highest standards, ensuring the space remains tidy, professional and reflective of the studio’s brand.
- Manage office supplies and ensure all materials and consumables are replenished in a timely manner.
- Coordinate incoming and outgoing deliveries, courier shipments and general post.
- Liaise with IT support and manage basic office technology and equipment.
- Oversee the organisation and presentation of the studio library, working with junior designers to maintain the space.
Client & Meeting Coordination
- Coordinate client meetings, internal meetings and appointments.
- Prepare meeting spaces for presentations, ensuring all equipment and materials are ready and functioning smoothly.
- Welcome clients and guests to the studio, ensuring a professional and hospitable experience.
- Arrange refreshments for meetings and ensure rooms are reset and presented to a high standard afterwards.
- Assist with preparation for client presentations, including printing, binding and packaging samples for meetings.
Studio Administration
- Manage calendars, correspondence and general studio administration.
- Maintain organised digital and physical filing systems.
- Assist with preparation of presentations, reports and documentation where required.
- Coordinate studio travel arrangements, itineraries and bookings when necessary.
- Support internal communication and coordination across the design team.
Inventory & Sample Management
- Manage studio inventory systems, including Sortly, ensuring stock records remain accurate and up to date.
- Maintain oversight of PMI stock, working closely with the FF&E team to photograph, catalogue, label and record items.
- Ensure all inventory information, descriptions and specifications are correctly documented within the studio database.
- Act as the point of contact for sending and receiving samples and materials, coordinating with the relevant designers.
Project & Supplier Coordination
- Monitor auction purchases from acquisition through to delivery, ensuring details are accurately recorded in the studio database.
- Respond to bespoke furniture enquiries and coordinate with the relevant designer overseeing the project.
- Maintain strong relationships with suppliers, couriers and external collaborators.
- Assist with organising lunch and learn sessions, liaising with senior designers to identify appropriate suppliers.
Personal Assistant Support
- Provide comprehensive personal and administrative support to the principal.
- Manage personal appointments, schedules and errands.
- Coordinate domestic and international travel arrangements and holiday planning.
- Organise personal events, gifting and social engagements.
- Assist with household administration, including maintenance scheduling and services.
- Handle all personal and professional matters with the highest level of discretion and confidentiality.
Candidate Profile
Essential
- Proven experience as a Studio Manager, Personal Assistant, Executive Assistant or similar role, ideally in a creative industry.
- Exceptional organisational and time-management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritise effectively in a fast-paced environment.
- Excellent attention to detail and proactive problem-solving skills.
- Proficiency in Microsoft Office, Google Workspace and Adobe Suite.
Desirable
- Experience within interior design, architecture or a creative studio environment.
- Familiarity with FF&E processes, suppliers and studio workflows.
- Experience managing inventory systems or project administration.
Personal Attributes
The ideal candidate will be:
- Highly organised and detail-oriented
- Discreet and trustworthy
- Calm, adaptable and solutions-focused
- Professional, personable and confident communicating with clients and suppliers
- A collaborative team player who contributes positively to the studio culture
Additional Information
The responsibilities outlined above are not exhaustive and the successful candidate may be required to undertake additional tasks on an ad hoc basis to support the evolving needs of the studio.
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