The Warehouse Administrator is responsible for the verification, storage, and retrieval of Certificates of Conformity associated with inbound trade and planned repair inventory. They will ensure all documentation is correctly recorded, securely maintained (physically or within designated systems), and readily accessible to support compliance, audit, and operational requirements. The administrator maintains document integrity and traceability, ensuring alignment with regulatory standards, quality procedures, and internal controls. The role will also include boarder compliance and administrative tasks associated with Airworthiness inventory.
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We are seeking a methodical and detail-focused **Airworthiness Certificate of Conformity (CoC) Compliance Warehouse Administrator** to manage the verification, storage, and retrieval of CoC associated with inbound trade and planned repair inventory. This role is critical in ensuring all documentation is accurately recorded, securely maintained (both physically and within designated systems), and readily accessible to support compliance, audit, and operational requirements. The successful candidate will maintain full document integrity and traceability in line with regulatory standards, quality procedures, and internal controls, while also supporting broader compliance and administrative activities associated with airworthiness inventory. A strong emphasis is placed on attention to detail, adherence to established processes, and a proactive approach to maintaining high compliance standards.
**How you create impact**
Validate Certificate of Conformity (CoC) data, ensuring full alignment between physical documentation and system records. Coordinate with warehousing teams to obtain physical CoCs in a timely manner. Accurately record CoC information within designated tracking systems. Scan and upload CoC documentation to the Dispatcher portal, ensuring secure electronic storage and accessibility. Maintain organised filing of physical CoCs for audit and assurance purposes. Perform airworthiness compliance checks in accordance with applicable regulatory requirements. Conduct physical stock checks to support internal airworthiness stocktaking programmes. Retrieve and supply CoC documentation within agreed service levels (e.g. within two working days) in response to customer requests. Manage and respond to CoC-related customer queries via KOMODO, ensuring timely and accurate communication. Support the preparation and delivery of Management Information (MI) to stakeholders. Maintain notice boards, ensuring content is current and compliant with internal standards. File and archive documentation in line with document control procedures. Update Work Instructions (WIs) to reflect current processes and compliance requirements. Timely archiving of electronic and manual records for audit purposes.
**What we would like you to bring**
Experience of working to agreed targets. Intermediate PC Skills: Excel, Word, Outlook Compliance experience(preferred but not essential) Airworthiness awareness(preferred but not essential)
Ability to work individually or as part of a team. Flexible approach to working hours, including weekends when required. Ability to deliver to tight deadlines in an organised and informed manner. Reliable and committed to attending work on time. Good Communication skills Strong organisation skills Ability to achieve a high level of accuracy. Analytical & problem-solving skills. Excellent interpersonal skills High attention to detail
**What’s in it for you**
As well as our competitive pay rates and superb training opportunities, we also offer a great working environment. You will be respected and valued if you work for us and have genuine opportunities to progress and develop.
* 26 days holidays plus bank holidays * 2 volunteering days per year * 3 x Life Assurance Option if you join the KN Route2 pension scheme * A tailored personal development and training programme. * Trusted and empowered to deliver and be your best. * Enhanced Maternity/Paternity Leave * Cycle to work scheme * Discount on high street stores and local supermarkets (Tesco, Asda, Sainsburys & more) * Refer a friend scheme.
Health Cash plans will be also available to you. The easy-to-use plan provides you with a range of valuable cash benefits and services and gives you money back towards the cost of your routine healthcare, up to set limits, helping you to budget for essential health costs such as optical, dental and therapy treatments.
As proud holders of the Gold Covenant, we are a forces-friendly employer who recognise the skills, expertise and value service leavers bring to our organisation
**Who we are**
Logistics shapes everyday life – from the goods we consume to the healthcare we rely on. At Kuehne+Nagel, your work goes beyond logistics; it enables both ordinary and special moments in the lives of people around the world.
As a global leader with a strong heritage and a vision to move the world forward, we offer a safe, stable environment where your career can make a real difference. Whether we help deliver life-saving medicines, develop sustainable transportation solutions or support our local communities, your career will contribute to more than you can imagine.
We kindly advise that placement agencies refrain from submitting unsolicited profiles. Any submissions of candidates without prior signed agreement will be considered our property and no fees will be paid.
Kuehne + Nagel is an equal employment/affirmative action employer. If you require an accommodation for any part of the online application process due to a disability, please contact the Employee Services HR Help Desk at 1-800-267-1326 during the hours of 8:00am – 5:00pm EST; Monday through Friday or via e-mail at: HR.helpdesk@kuehne-nagel.com with the nature of your request. We will answer your inquiry within 24 hours….