Office Manager

Office Manager & Executive Assistant – 12 month FTC

Reporting to: Operations Director

Location: Office-based (Monday–Thursday)

About the Role

We are seeking a highly organised and proactive Office Manager & Executive Assistant to ensure the smooth running of our office while providing high-level support to senior leadership. This is a varied and hands-on role combining office management, executive support, and event coordination in a fast-paced environment.

Key Responsibilities

Office Management

• Oversee the day-to-day management of the office in partnership with the building management team
• Proactively identify and report maintenance and upkeep issues, attending monthly building reviews
• Maintain a clean, organised, and professional working environment, including desks and communal areas
• Manage office supplies and stock levels, ensuring the office is fully equipped at all times
• Support office moves and internal reconfigurations, including furniture and workspace changes
• Order company gifts, stationery, and general office supplies
• Own Health & Safety processes, including Fire Marshal duties, First Aid provision, and emergency procedures
• Manage incoming and outgoing post, including courier arrangements
• Maintain an accurate and up-to-date asset register

Events Management

• Lead the planning and delivery of internal and external events, including client roundtables, performance updates, and networking events
• Manage end-to-end event logistics, including venues, suppliers, catering, and AV requirements
• Act as the central point of contact for stakeholders, collaborating with Sales, Finance, and Marketing teams
• Support the preparation of presentations, communications, and event materials
• Oversee on-the-day delivery to ensure a high-quality and seamless experience

Executive Assistant Support

• Manage complex diaries and schedules for the Founder, CEO, and Board members across multiple time zones
• Prioritise meetings and resolve scheduling conflicts efficiently
• Coordinate internal and external meetings, including agendas, materials, and room bookings
• Arrange domestic and international travel, including flights, accommodation, and visas
• Prepare meeting packs, board papers, and reports as required
• Manage expense submissions and receipt tracking
• Monitor deadlines and ensure follow-ups on key actions

Skills & Experience

• Exceptional organisational and time management skills, with the ability to manage multiple priorities
• Strong communication and stakeholder management skills across all levels
• High attention to detail with a proactive, solution-focused approach
• Ability to work independently and remain calm under pressure
• Experience coordinating diaries, logistics, events, and administrative processes to a high standard
• Professional, adaptable, and team-oriented mindset
• Strong Microsoft Office skills (Outlook, PowerPoint, Excel, Teams)
• Previous experience in office management, executive support, events, or operations roles preferred
• Ability to handle confidential information with discretion and professionalism

Working Hours:

• Monday–Thursday: 09:00 – 17:30
• Friday: 09:00 – 16:00
• Some flexibility required to support events

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