Job Description Form | |
|---|---|
Name: TBC | Job Title: Procurement Manager |
Terms of Employment: Permanent, Full Time | Job Function: Service |
Location: Pafi Ltd, Robin Hill Farm, Lower Basildon, Mead Lane, Reading RG8 9NZ | Manager: Operations Director, Sean Payne |
General Role Description |
|---|
The Procurement Manager is responsible for the effective procurement, storage, and supply of materials, equipment, and services across Projects, Installation, Small Works, and Service functions. This role combines strategic procurement responsibility with operational control of stores and stock, ensuring materials are ordered, received, stored, and issued efficiently to support delivery. The role is accountable for supplier performance, cost management, stock control, and ensuring materials are available in line with operational requirements while maintaining strong commercial discipline. Working closely with Projects, Service, Finance, and Technical teams, the Procurement Manager ensures that supply chain and stock management activities support programme delivery, protect margins, and maintain quality standards. This role is critical in ensuring procurement and stores operate in a controlled, efficient, and scalable manner, supporting the overall performance and profitability of Pafi Ltd. |
Function | Duties & Responsibilities |
Procurement & Supply Management | Responsible and accountable for managing all procurement activities across projects, small works and service operations Responsible and accountable for ensuring all materials and equipment are sourced in line with specifications and operational requirements Responsibleand accountable for ensuring all orders are placed efficiently, optimising cost, cash flow, and delivery performance Responsible and accountable for ensuring accurate order processing, tracking, and delivery coordination |
Stores & Stock Control | Responsible and accountable for the management and organisation of the Pafi stores function Responsible and accountable for maintaining accurate stock levels and effective inventory control aligned to operational requirements Responsible and accountable for ensuring all incoming goods are checked against delivery notes and purchase orders Responsible and accountable for ensuring goods are correctly receipted, stored, and allocated to stock or jobs Responsible and accountable for preparing and coordinating outgoing goods for engineers and site delivery Responsibleand accountablefor ensuring stock is available and in the correct location to support works Responsible and accountablefor managing stock takes, spot checks, and inventory accuracy Responsible and accountablefor managing product returns, repairs, and quarantine stock Responsible and accountablefor maintaining a clean, organised, and compliant store environment |
Supplier & Supply Chain Management | Responsiblefor managing supplier relationships and performance Responsible and accountable for negotiating pricing, terms, and agreements Responsibleand accountable for carrying out quarterly supplier reviews and maintaining supplier prices on internal quoting software. Responsible and accountable for identifying, communicating and mitigating supply chain issues impacting delivery Responsible and accountable for maintaining a reliable and effective supplier base |
Commercial & Cost Control | Responsible and Accountable for ensuring procurement effectively supports margin delivery across projects, small works and service Responsible and accountable for monitoring material costs and identifying cost-saving opportunities Responsible and accountable for ensuring materials and equipment are ordered in line with approved specifications and agreed pricing, preventing incorrect items or costs being applied Responsible and accountable for supporting Finance by ensuring all inbound supplier invoices are accurate and match the purchase order, agreed pricing, and goods receipted before payment is approved • Responsible and accountable for maintaining accurate records of all receipted stock, including part deliveries, ensuring all items are correctly allocated to jobs within the job management system • Responsible for recording and managing any damaged, faulty, or missing equipment, ensuring discrepancies are clearly documented and actioned Responsible and accountable for ensuring procurement aligns with budget and financial controls |
Planning & Coordination | Responsible and accountable for coordinating procurement schedules in line with project programmes and service requirements Responsible and accountable for ensuring materials are available in line with delivery timelines Responsiblefor liaising with the Project, Small Works and Service Departments to coordinate deliveries to engineers, sites, and service activities Responsible and accountable for reporting to the Project, Small Works and Service teams regarding lead time issues and potential delays Responsible and accountable for maintaining minimum stock levels |
Process & Systems Control | Responsible for ensuring procurement and stock elements of internal systems are used effectively and consistently across all departments Responsible and accountable for maintaining accurate records, documentation, and audit trails within internal systems in relation to stock and procurement Responsible and accountable for monitoring procurement and stock data to identify trends and improvements Responsible and accountable for improving procurement, stock handling, and logistics processes |
Quality, Compliance & H&S | Responsible for ensuring compliance with company policies and procedures Responsible for ensuring safe handling, storage, and control of materials including COSHH items Responsible for maintaining compliance with health & safety and audit requirements |
Team Leadership & Accountability | Responsible and accountable for managing stores and procurement activities Responsible for supporting training and development within the function Responsible for ensuring clear communication between procurement, stores, and operational teams |
Reporting & Escalation | Responsible and accountable for providing monthly reporting to the Senior Management Team on procurement performance, stock levels, and supplier performance and their effect on operational impact Responsible and accountable for identifying and escalating potential supply issues to the Operations Director |
Performance Improvement | Responsible and accountable for identifying inefficiencies in procurement, stores, and logistics Responsible and accountable for implementing improvements to cost, efficiency, and stock control Responsible and accountable for driving continuous improvement across procurement and supply chain operations |
Other |
|
*** |
Typical Day
No two days will be identical, but they tend to follow this rhythm:
8:00 – 9:00 | Planning & PrioritisationReview outstanding orders, deliveries, and stock levelsCheck urgent material requirements across Projects, Small Works, and ServiceIdentify any supply risks, shortages, or delaysReview communications from suppliers and internal teams
9:00 – 11:00 | Procurement & OrderingPlace orders for materials and equipment in line with requirementsConfirm pricing, specifications, and lead times with suppliersEnsure all orders are aligned with project and service needsUpdate internal systems with order and delivery information
11:00 – 12:30 | Goods In & Stock ControlReceive and check incoming goods against purchase orders and delivery notesAllocate stock to jobs or store inventory within the job management systemIdentify and record any discrepancies, shortages, or faulty/damaged itemsPrepare outgoing materials for engineers and site delivery
1:30 – 3:30 | Coordination & Supplier ManagementLiaise with Project, Small Works, and Service teams on material requirementsCoordinate deliveries to site and engineer locationsResolve supply issues and manage lead time challengesEngage with suppliers regarding performance, pricing, and availability
3:30 – 5:00 | Systems, Reporting & ControlUpdate procurement and stock records within internal systemsReview stock levels and outstanding ordersSupport Finance with invoice validation and queriesEscalate any risks or issues and plan next-day priorities
Typical Week
A weekly cycle usually forms around:
…