Business Operations Coordinator
Location: Chiswick (Onsite)
Salary: £35,360 per annum
About the Role
Are you an analytical and highly organized professional looking to make a direct impact in a fast-paced media environment? We are seeking a Business Operations Coordinator to support internal client groups by providing critical business insight and operational support.
In this role, you will act as a trusted business advisor, ensuring the efficient and prudent use of resources. Your primary focus will be managing business-related functions, which enables executive management, department heads, and production staff to focus fully on their editorial and core responsibilities.
Note: This role is focused strictly on business operations and strategic support; it does not extend to providing personal or executive assistant support to leadership.
What You Will Do
- Strategic Coordination: Partner with management to establish departmental objectives and execute cross-functional initiatives alongside Finance, Accounting, HR, Legal, Security, and Procurement.
- Financial Operations: Code, track, and approve invoices, manage vendor setups, and coordinate payments. Review and process Travel & Expense reports (via Concur) and monitor cash advances.
- Compliance & Accountability: Ensure adherence to company policies, procurement guidelines, and FCPA/OFAC regulations. Proactively guide staff and confidently engage in difficult conversations to maintain compliance.
- Onboarding & Logistics: Oversee access provisioning, equipment setup, and corporate card requests for staff, contractors, and freelancers. Procure and track equipment, medical supplies, and safety gear for newsrooms and field employees.
What We Are Looking For
- A Bachelor’s degree or equivalent experience within a business field.
- 2+ years of strong business operations, analytical, and project experience.
- High proficiency in Microsoft Office, especially Excel.
- A highly accurate, detail-oriented, and effective communicator who can evaluate complex problems and draw sound conclusions.
- A self-motivated professional who takes initiative and performs exceptionally well under pressure in fast-paced environments (e.g., during breaking news).
- Comfort collaborating with and presenting to senior business executives.
- Bonus: Project experience focusing on expense reduction or fluency in additional languages.
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