Document Control Specialist (Procore). Job in London LilyLifestyle Jobs

DOCUMENT CONTROLLER (PROCORE)

We are currently recruiting for a Document Controller for our client, a workplace strategy, design and build expert company.

Role Overview

The Document Controller plays a key role in supporting project delivery by managing and controlling all project documentation through Procore and/or other document management systems. This includes drawings, RFIs, submittals, and site records. The role ensures that accurate, up-to-date information is available to site teams, subcontractors, and stakeholders, enabling efficient and compliant construction operations.

Key Responsibilities

• Manage all project documentation including drawings, specifications, RFIs, submittals, transmittals and snagging internally and externally
• Ensure the latest approved construction drawings and documents are issued to site teams and subcontractors, ensuring their immediate access to the most up to date and relevant information.
• Maintain strict version control to prevent use of outdated information on site.
• Control incoming and outgoing documentation from consultants, contractors, and suppliers.
• Administer and manage document workflows within document management systems (Drawings, Documents, RFIs, Submittals)
• Upload and maintain accurate records of all construction documentation
• Track and log RFIs, submittals, and drawing revisions to ensure timely responses
• Coordinate with Project Administrators to set up and maintain folder structures and permissions in line with project requirements
• Act as the central point of contact for document control across the construction project
• Liaise with site managers, engineers, subcontractors, and design teams to coordinate and guide document flow
• Attend & support project meetings by preparing and distributing document packs and reports
• Ensure document control processes align with project specifications, contractual requirements, and industry standards
• Assist in maintaining audit trails for all project documentation
• Support quality assurance processes by ensuring documentation is complete and correctly approved
• Identify bottlenecks or delays in document approvals that may impact construction progress
• Deliver ad hoc training to support the onboarding of project stakeholders

Skills & Experience

Essential

• Proven experience in document control within construction projects (main contractor or subcontractor environment)
• Strong hands‑on experience with Procore (essential)
• Solid understanding of construction documentation
• Excellent organisational skills and attention to detail
• Ability to work in a fast‑paced environment
• Strong communication skills with the ability to liaise with site and office teams, as well as external stakeholders.
• Experience with document numbering conventions and metadata standards
• Familiarity with approval workflows and audit processes

Desirable

• Experience on commercial construction projects
• Familiarity with other platforms (e.g., SharePoint)
• Understanding of construction processes and project lifecycles

Key Competencies

• Strong attention to detail and accuracy
• Ability to prioritise under tight deadlines
• Proactive problem‑solving approach
• Collaborative and team‑oriented mindset
• Ability to manage multiple document workflows simultaneously
• Ability to train and support non‑technical users
• Proactive problem solving and ownership mindset
• Confidence to challenge poor information practices

Eden Brown is committed to equality in the workplace and is an equal opportunity employer.

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