Business Administrator

Key Responsibilities

• Manage timesheet bookings using the FMPG Time Management System (UAIR).
• Provide administrative support for holiday submissions, clocking issues, and pass-out forms.
• Develop and maintain documents and spreadsheets for daily tracking, time and attendance.
• Liaise with the procurement department to raise requisitions, process receipts, and manage invoices.
• Accurately take minutes across various business areas, including handling confidential communications with the Scottish Government.
• Maintain and update organisational charts for the operations team.
• Collaborate with the Project Manager to gather data, produce reports, and create presentations.
• Demonstrate strong organisational skills with the ability to manage and prioritise multiple tasks.
• Provide professional reception cover when required.
• Coordinate diary management and room bookings.
• Support with Document Control – Securely Logging Documents, ensuring all incoming and outgoing documents are recorded in a controlled system (e.g., a document management system or spreadsheet), Applying version control to track updates and changes.

Person Specification

• Excellent communication skills, with the ability to present information clearly and professionally in both written and electronic formats.
• Confident and persuasive verbal communication.
• Self-motivated with the ability to work independently and take initiative.
• Strong time management skills with the ability to meet deadlines.
• Proven ability to multi-task, organise, and plan effectively in a fast-paced environment

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