Bursary Assistant/Purchase Ledger Clerk

Ballard – a thriving, multi-award-winning co‑educational day school recently named Co‑educational School of the Year 2024/2025 – is seeking a friendly, enthusiastic and hardworking Purchase Ledger Clerk to join the Bursary team.

Key Responsibilities

• Opening and maintaining supplier accounts ensuring accuracy of records.
• Raising and processing orders.
• Investigating and answering supplier queries and processing any subsequent account amendments.
• Monitoring and reconciling supplier statements.
• Registering supplier invoices, gain authorisation and allocate the nominal codes.
• Recording the receipt of goods and services.
• Dealing with enquiries from suppliers and developing good relationships with them.
• Dealing with all external accounts enquiries and referring as required to the Bursar or other colleagues as relevant.
• Liasing with staff members concerning ordering supplies for the School and dealing with any subsequent queries.
• Processing staff expenses, managing BACS payments and petty cash.
• Monitoring department budgets and issuing regular budget reports.

Skills and Experience

• Excellent interpersonal and communications skills including the ability to relate well to people on all levels with sensitivity, tact and diplomacy – Essential.
• Self-starter – ability to prioritise workload and suggest and implement new/improved processes with the Finance Manager’s approval – Essential.
• First-class organisational and administrative skills, with the ability to remain calm under pressure and work to tight deadlines; systematic in approach to tasks, with attention to detail – Essential.
• Evidence of a pro‑active approach to planning and prioritising work, with the ability to use initiative appropriately and to work with minimal supervision – Essential.
• Excellent ICT skills e.g. confident and adept in use of Microsoft applications e.g. Word, Outlook, TEAMS – Essential.
• Good Excel skills including standard formulae and functions – Essential.
• Experience of school MIS – preferably ISAMS – Desirable.
• Excellent command of written and spoken English – Essential.
• Discounted school fees.
• Defined contribution pension scheme – employer contribution of 10.5%.
• Staff are welcome to have a school lunch and refreshments during term time.
• Parking is available on‑sight.

Salary

Hourly rate of £15.00 (up to £29,250 FTE per annum, depending on experience) + generous pension scheme and additional staff benefits.

Contract and Hours

Permanent, part‑time, all year round. Working 20 to 30 hours per week across 4 to 5 days (Monday to Friday, between 8.30am and 5.00pm).

Location

New Milton, Hampshire, BH25 5SU.

Closing date

9.00am on Monday 1st June 2026.

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