Health Records Clerk
Closing date: 31 May 2026
Opportunities have arisen in the Medical Record Departments at University Hospital Bristol and Weston NHS Trust.
We are currently looking to recruit staff to work in both Bristol and Weston, so please indicate which site you are interested in.
We are looking for motivated, enthusiastic and reliable individuals to join our busy medical records department.
The hours of work are Monday to Friday between 0700 and 1700, and negotiable with the successful applicant.
This job is not entirely desk-based and is quite physical, as the position requires you to be adaptable; the role encompasses various tasks that are physically demanding, including handling large volumes of patient medical records as well as retrieving and delivering patient case notes across the Trust.
Previous clerical experience and knowledge of filing systems is not essential, as full training of the system will be given.
Your application should detail how you are an organised team player who can also work independently. This role requires you to self‑manage in a team environment and work to daily deadlines.
This is a demanding and rewarding role offering a vital service to the Trust. If you think you fit this role we look forward to your application.
Interviews will be held on Thursday and Friday, 4/5th June 2026.
Main duties of the job
To ensure the patient notes are available where they are needed to support patient care. The post holder will be responsible for retrieving case notes, which may be stored in the library or other locations within the hospital/trust; collating, organising, scanning and quality checking case notes in readiness for future outpatient attendances and inpatient stays. The images will then form part of the patients Electronic Patient Record.
Person Specification
Knowledge and Experience
- Minimum of 2 years clerical experience
- Proven team worker
- Experience in a busy environment
- Knowledge of filing systems
Skills and Abilities
- Excellent written English skills, including keen attention to spelling and grammar
- Excellent customer service skills for both internal and external users
- Computer literate and excellent keyboard skills
- To manage effectively your own time and workload, so that both the service and staff do not suffer
- Ability to communicate throughout the Trust using telephone, email and face‑to‑face
- Ability to communicate with external agencies such as GP surgeries and other NHS trusts
- Flexible attitude to ensure that optimum support is offered to the Service Leads in delivering services to patients
- Respect for the Trust’s Values
Qualifications and Training
- Good standard of general education with particular strengths in English Language
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, and as such it will be necessary to submit a Disclosure to the Disclosure and Barring Service (formerly CRB) to check for any previous criminal convictions.
As an equal‑opportunity employer actively working towards a diverse workforce, we aim to recruit and retain a workforce that represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them.
Anonymous information will be used from your application in order to ensure we are meeting our pledge.
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)
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