We are looking for a Department Assistant to make a meaningful impact and be part of a dynamic team.
As a Department Assistant, the successful postholder will provide vital administrative support to the Sourcing & Procurement Department in EMEA and our Director of Sourcing & Procurement. The postholder will be responsible for managing the department’s administrative tasks and providing project support, in addition to supporting the Director’s agenda planning, travel & expenses and contributing to the communication needs of the Director’s office and his direct reports.
Note: This role will be based in our London Hammersmith office, 4 days a week, with either a Monday or Friday working from home.
Values
- Integrity
- Inclusion
- Creativity
- Collaboration
- Community
What You Will Do
- Provide project support to the team as needed (admin, communications, summaries, research, analysis)
- Support the Director’s staff meetings, generating e‑mails, reports or memos as follow‑up
- Assist managing KPI’s and consolidate actions taken by the sourcing teams, especially for contract renewals, correct posting documentation, must close lists, compulsory training, etc.
- Prepare routine reports and follow up on actions
- Prepare documents for Director’s signature and electronic filing, maintain and file RFX templates and documents
- Assist in creating presentations, building and maintaining a library of templates
- Support analysis and revision of operating practices to improve efficiency
- Suggest and collect agenda items and set up the biweekly EMEA team meeting
- Manage the Director’s agenda, appointments, travel and expenses
- Support the set‑up and maintenance of special programs (e.g., Minority Suppliers)
Areas of Accountability
- Provide project team support and support to category teams as needed.
- Populate pre‑formatted reports, follow up with individuals and summarise actions.
- Deliver qualitative, action‑oriented summaries of meetings.
- Efficiently and correctly manage the Director’s agenda and expenses.
- Build and maintain a good relationship with the S&P Team.
- Build and maintain company‑wide relationships required for role execution.
- Support overall presentation needs of the team and establish a depository for templates.
- Oversee office material needs to avoid bottlenecks.
- Gather a solid understanding of operating practices and contribute to improvement.
- Organise the biweekly EMEA team meeting content and execution (through leading or collaboration).
Required Qualifications & Skills
- Bachelor’s degree required; business background desirable.
- 5+ years of experience in a large multinational company, ideally within a regional/multi‑territory function.
- Experience supporting senior executives, and multicultural or geographically diverse teams.
- Excellent organizational and forward‑planning skills.
- Proficiency in MS Excel, PowerPoint and Word.
- Ability to reconcile expenses and plan travel.
- Resourcefulness and strong problem‑solving skills.
- Ability to perform under pressure with tight deadlines.
- Highly organized individual with attention to detail.
- Ability to build relationships and partner at all levels within the organisation.
- Handle sensitive information with highest degree of integrity and confidentiality.
- Knowledge of enterprise systems and data gathering.
- Good analytical skills and ability to understand process flows.
- High energy, self‑motivated, with a desire to excel in a multi‑stakeholder environment.
- Confident in speaking in group settings and facilitating workshops and activities.
- Language skills are a plus.
The Perks
- 25 days annual leave.
- Private medical insurance & dental care.
- Free park entry for you and your family and friends.
- Disney discounts on designated Disney products, resort F&B and ticketing.
- Excellent parental and guardian leave.
- Employee Resource Groups: WOMEN @ Disney, Disney Mosaic, Disney PRIDE, ENABLED, Trust.
The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
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