Assistant Building Supervisor

PERSON SPECIFICATION

PERSON SPECIFICATION NOTES TO JOB APPLICANTS

• You must clearly demonstrate on your application form under each question, how and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted.




• You must demonstrate how you meet the criteria by the closing date for applications, unless the criteria state otherwise.




• The stage in the process when the criteria will be measured is outlined below.




• Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form.




• Shortlisting will be conducted only for applicants who most strongly meet the role criteria.




• When applications are numerous, desirable criteria may be applied in order as outlined in Section 3.

SECTION 1 – ESSENTIAL CRITERIA

Factor Essential Criteria Method of Assessment Experience

• Have relevant skills suited to working as an Assistant Building Supervisor / Building Supervisor




• Shortlisting by Application Form




• Other: As a key holder, be prepared to respond to call‑outs at short notice, including during unsociable hours




• Shortlisting by Application Form

Section 2 – Essential Criteria

Additional essential criteria measured during interview/selection stage.

• Demonstrable Knowledge Of The Following
  
  
  
  • Requirements of an Assistant Building Supervisor

  
  

  • Health and Safety regulations and requirements relevant to the role

  
  

  • Manual Handling regulations

  
  

  • Use of security systems

  
  




• Skills / Abilities
  
  
  
  • Evidence of ability to work effectively and collaboratively as part of a team

  
  

  • Excellent interpersonal and communication skills

  
  

  • Proven effective administrative, planning and decision‑making skills to meet deadlines

  
  




• Values Orientation
  
  
  
  • Evidence of how your experience and approach to work reflect the school’s values/ethos.

  
  

SECTION 3 – DESIRABLE CRITERIA

• Hold a NEBOSH Health and Safety at Work qualification or equivalent/higher level qualification




• Experience in using industrial cleaning equipment




• Experience of key‑holding duties, including opening and closing premises and setting alarm systems

DISCLOSURE OF CRIMINAL BACKGROUND

The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as ‘regulated activity’.

In the event you are recommended for a post involving regulated activity, the Education Authority will undertake an Enhanced Disclosure of Criminal Background, the cost of which will be borne by the applicant.

APPLICANT GUIDANCE NOTES

To view the applicant guidance notes, the Education Authority encourages applicants to consult its official website and policy documents.

JOB DESCRIPTION

JOB TITLE: Assistant Building Supervisor

REPORTS TO: School Principal

RESPONSIBLE FOR: Assisting the building supervisor in the supervision of staff, including normal administrative processes.

JOB PURPOSE: Assist the building supervisor with on‑site supervision, cleaning and non‑cleaning services in accordance with Education Authority practices and procedures.

MAIN DUTIES AND RESPONSIBILITIES

Security

• Secure premises and its contents.




• Open and close premises and grounds, except where authorised.




• Ensure all windows, doors and gates are locked at each day’s end.




• Maintain keys custody, allocate to cleaning staff and ensure return at day’s end.




• Operate and monitor security camera system, including changing and storing tapes where appropriate.




• Operate fire, burglar, and building security systems, reporting faults.




• Attend after‑hour incidents, secure premises, and initiate cleaning as required.




• Report suspicious activity during normal hours.




• Report any breach of security, such as used needles or illicit substances, to the line manager.




• Apply grit or rock salt during snow and frost to keep pathways and entrances clear.

Mechanical and Electrical Services

• Operate boiler/heating system efficiently, ensuring value for money and energy conservation.




• Maintain lighting and heating of premises, including school meals accommodation where applicable.




• Requisition adequate fuel in a timely manner.




• Monitor and document usage of fuel, water and electricity.




• Replace lamps, tubes and plugs with proper height, except where above access is available.




• Inspect and report defects on firefighting equipment.




• Chemically dose, clean and maintain swimming/hydrotherapy pools’ water levels.

Cleaning

• Clean premises, excluding school meals accommodation area.




• Plan, organise and control cleaning staff to meet Education Authority standards, personally undertaking cleaning duties where necessary.




• Plan periodic work with service users and report to the line manager.




• Recommend and implement changes to work procedures to improve economy, standards or operation ease.




• Monitor suitability of materials and light equipment and advise the line manager if unsuitable.




• Ensure all hard surfaces, paths and ornamental grounds are clean, tidy and litter‑free.




• Ensure external drains, gullies and kitchen grease traps are free‑flowing and clean up to 3.35 m.




• Wash and clean bins, including school meals bins.




• Empty litter bins daily.




• Provide ongoing cleaning service for spillage, flooding, midday toilet cleaning, litter or other weather‑related issues.




• Replenish toilet rolls, soaps, paper towels and other requisites as needed.




• Inspect sandpits daily and remove sand from fouled areas.




• Clean and replace contents of sandpits and paddling pools as required.




• Clean external signs, light covers and notices up to 3.35 m.




• Clean non‑electrical fittings on all portable heating and ventilation equipment.




• Ensure supplies of materials and light equipment are requisitioned and maintained within the budget.




• Report defects in cleaning equipment to the line manager.




• Prepare premises for after‑school activities and normal use.




• Direct and clean internal fixed glass surfaces up to 3.35 m using appropriate equipment.




• Ensure cleaning staff wear protective equipment/workwear where provided.




• Investigate cleaning complaints, take corrective action and advise the line manager when applicable.

Porterage

• Receive, transport and distribute stores, materials and goods, including school meals and milk materials.




• Dispatch laundry, goods and other materials.




• Assist with setting out and removal of tables and chairs and cleaning the room.




• Transport refuse bins to and from collection points.




• Prepare rooms for examinations and other purposes.

Administration

• Prepare reports on cleaning and premises defects.




• Authorise employment of outside contractors or workmen and monitor their activities.




• Complete all paperwork associated with the post and write reports as required.




• Maintain records of consumable stocks and equipment inventory.




• Report electrical floor equipment defects immediately and keep repair records.




• Maintain staff attendance, holiday and absence records, authorise and return them to the Education Authority on time.

Handyperson Duties

• Perform duties within the post‑holder’s competence.

General Conditions

• All duties comply with elections and additional duties as directed.




• This description is flexible, subject to review, and may be updated to reflect changing circumstances.




• Health and Safety at Work (NI) Order 1978; Acts of Parliament, Statutory Instruments and Regulations; COSHH Regulations; Codes of Practice; Training.




• Accept training for duties at or above current grade, with payment only when higher‑level duties are required.




• Carry out induction and refresher training of cleaning staff where applicable, keeping records.




• When the school is used for elections, perform duties as directed by the joint negotiating committee; detailed duties will be issued when required.




• Functions fall within the grade’s purview as required.

Equal Opportunities Statement

The Education Authority is an Equal Opportunities Employer.

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