Operations Assistant

Operations Assistant

Joining a firm of this calibre opens doors to a successful career within the Legal industry! We’re seeking candidates with operations, third‑party or vendor experience from a Facilities, Clerk, Junior PA, Administrator or similar background who are ready to build on their experience and step into a rewarding administrative role at a top‑tier US law firm.

Salary & Hours

• Salary to £40,000
• 09:30-17:30 (Monday–Friday)
• Located in beautiful, modern offices in one of London’s most prestigious areas
• Free meals in the office

Key Responsibilities

• Manage the Facilities team calendar including reminders, team meetings, maintenance schedules, etc.
• Take minutes of team meetings and follow up on action points.
• Assist with office logistics, including facilities management, and vendor relationships.
• Support and assist with planning office moves, liaising with IT, Facilities, and all relevant Business Services teams.
• Assist with the onboarding and off‑boarding of facilities vendors.
• Track and manage the firm’s assets (e.g., furniture, coffee machines, office plants) to coordinate service and maintenance requests.
• Conduct periodic Health & Safety and Fire compliance checks.
• Coordinate Health & Safety and Fire compliance training for staff and maintain records, first aid, manual handling, and fire marshal administration.

Skills & Requirements

• 1 year of experience in a Facilities, Administrative, Operations, or Clerk background where you have liaised with third‑party vendors and facilities.
• Excellent interpersonal skills, with an uncompromising focus on customer service.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Proactive problem‑solving abilities and a high level of initiative.

Seniority level

Associate

Employment type

Full‑time

Job function

Legal and Administrative

Industries

Facilities Services, Legal Services, and Law Practice

Location

City Of London, England, United Kingdom

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