Finance Assistant (9–12-month Maternity Cover Fixed Term Contract)

Overview

We are looking for a Finance Assistant to join us on a 9-12-month Maternity Cover Fixed Term Contract.

Support and assist Head of Finance with day-to-day financial management. To be part of a busy finance team who provide support and assistance to the legal teams.

Responsibilities

• Update financial spreadsheets with monthly transactions
• Prepare profit and loss schedules
• Reconcile bank statements
• Provide regular updates on fees delivered against target
• Process tax payments on Finance Manager’s instructions
• Record monthly payroll entries and journals thereof
• Process monthly pension payments and record thereof
• Process supplier invoices and follow up with suppliers and managers as needed
• Provide administrative support during budget preparation
• Participate in annual audits
• Preparation of the firm’s VAT return
• Process and authorise transfers on Bankline
• Attend to the general requirements of Partners, PSG leaders and other staff
• Assist in the development and maintenance of finance policies

Skills and Attributes

• A minimum of 2 years work experience as a Finance Assistant or similar role
• Level 2 AAT or equivalent finance/book‑keeping qualification would be ideal
• Finance experience within a law firm setting and knowledge of Solicitor Accounts rules would be desirable
• Good knowledge of accounting and book‑keeping procedures such as month‑end journals and management reporting
• Advanced MS Excel skills (creating spreadsheets and using financial functions)
• Use of accounting software within a Practice Management system would be preferred
• Good time‑management with organisation skills including the ability to prioritise work
• High attention to detail, with an ability to spot numerical errors
• Ability to cope with pressure and maintain a calm manner at all times
• Confident communicator with good written and verbal communication skills
• Team player
• Positive “can do” and flexible attitude
• Maintain absolute confidentiality in relation to Debenhams Ottaway financial matters

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