Legal Assistant

Compliance Director, working for the Senior Portfolio Managers and Portfolio Managers on a daily basis.

Overview

We’re a successful, forward-thinking firm of residential managing agents who have built our client base by managing our client’s properties as if they were our own.

We’re looking for a Legal Assistant to join our dynamic and diverse residential property team based in Angel, which is centrally located and easy to access via various means of transport.

Playing a pivotal role within the residential property team, the Legal Assistant will provide invaluable support to colleagues and clients alike.

This role demands a high level of attention to detail and accuracy, both written and numeric.

Qualifications

You will need to be:

• Confident in working autonomously / independently to meet ever changing deadlines.
• Ability to multi-task, to manage time effectively and to prioritise assignments.
• Sound interpersonal and communication skills.
• Meticulous, with excellent organisational skills.
• Detail oriented.
• IT literate and proficient in the use of Microsoft Office; proficiency in the use of HM Land Registry Business e-services is highly desirable.
• Proficient in reading leases and identifying salient alienation provisions.
• Degree qualified (2.1 and above); a law degree is highly desirable.

Day-to-Day Responsibilities

Pre Completion

• Receiving instructions from the solicitors / licensed conveyancers in connection with the sale / re-mortgaging of properties held under management.
• Accurately identifying and various alienation provisions applicable to the disposition.
• Preparing both Leasehold Property Enquiries (LPE1) and Freehold Management Enquiries (FME1).
• Collating various and applicable document enclosures.
• Liaising with both the accounts department and the individual property managers to ensure the accuracy of the information disclosed within the LPE1 and FME1.
• Replying to additional enquiries raised, leading to the eventual exchange of contractors and sale of the property.

Post Completion

• Ensuring that all alienation provisions set out within the lease, as disclosed within the LPE1 and FME1, have been complied with.
• Ensuring that any arrears of ground rent and / or service charges are settled in full.
• Receipting notices of assignment / charge.
• Preparing Certificates of Compliance for registration purposes at HM Land Registry.
• Facilitating the transfer and issuance of membership / share certificates, including liaising with our client directors regarding the signing of the said certificates.

General

• Ensuring that all requests for LPE1 and FME1 are logged centrally and tracked through to completion.
• Ensuring that invoices for fees are raised and settled timeously and pursued where payment exceeds our payment terms.
• Developing a robust approvals process to ensure accuracy and accountability for final documents produced.
• Monthly reporting to Directors.
• 25 days annual leave plus bank holidays
• Flexible working hours within core business hours

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