At Taboola, we take our employees’ happiness seriously, and our office management team is a big part of that happiness. Reporting to the London Office Team Lead, the Office Coordinator will work with a team of amazing individuals that support our EMEA location of approximately 250 (and counting!) Taboolars. You’ll deliver excellent customer service while managing all day-to-day operations, maintain and organize our work environment, and create a place where employees can be productive and enjoy themselves.
To thrive in this role, you’ll need:
- 2+ years of experience as an office coordinator, ideally in a tech environment. Experience in a front office handling receptionist role and building relationships with a range of internal departments (finance, human resources, executive teams)
- Hands‑on mentality belief that no task is too big or too small and willing to get stuck in and contribute to the success of our employee experience and Office Admin team
- Strong prioritization skills and ability to manage a wide variety of requests
- Passion for tackling issues in the moment and anticipating future needs, a creative and outgoing nature, with a get‑it‑done mindset
- Ability to be resourceful and proactive in dealing with issues that may arise
- Interest and excitement surrounding corporate culture and events (ie. office events, Company days, Happy Hours, anniversaries etc) with a creative flair and attention to detail
- Confidence and ability to source new vendors and be cost effective
- Can comfortably lift 15‑20 lb items for office maintenance purposes
Bonus points if you have:
- Knowledge of Google Workspace and Adobe Photoshop is desirable
How you’ll make an impact:
As an Office Coordinator, you’ll bring value by:
- Being the “face” of Taboola, greeting all visitors with warmth and professionalism, ensuring a smooth check‑in experience and prompt communication with their host
- Main point of contact for employees, clients, and visitors, triaging a wide range of requests, balancing multiple priorities with ease, keeping ahead of everyday tasks running smoothly and on schedule
- Maintaining security by following procedures and controlling access (monitor logbook, issue visitor badges)
- Answering, screening and forwarding any incoming phone calls while providing basic information when needed
- Updating appointment calendars and scheduling meetings/appointments
- Keeping the office running smoothly and maintaining inventory of all supplies, including IT equipment and a fully‑stocked kitchen
- Managing ad hoc projects and events, ranging from office lunches to annual parties, supporting the Office Admin team
Why Taboola?
- Adam Singolda, Taboola Founder and CEO says; “You can copy anything from another business but you can’t copy a company’s culture.”
- Well‑being: With an office culture that’s international, social and supportive, Taboola offers very generous benefits including 25 days holiday, excellent health insurance, free breakfast and lunch every day, stock options and Perkbox to name just a few.
- Work with some of the biggest names: We work with some of the biggest names in the business. Our publisher partners include Yahoo, Conde Nast, Fox Sports, NBCU, ESPN, CBS, and E! Online. Our advertiser clients include Wells Fargo, Honda, Pinterest, Expedia and Honda.
Taboola is an equal opportunity employer and we value diversity in all forms. We are committed to creating an inclusive environment for all employees and believe such an environment is critical for success. Employment is decided on the basis of qualifications, merit, and business need.
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