Admin Assistant

ASA Recruitment’s client, a Public Sector organisation with offices in both Edinburgh and Glasgow are currently looking to recruit an Admin Assistant to work on a hybrid basis, for an initial 4 month contract starting ASAP on a rate of £15.50/hour to £16.30/hour PAYE based on experience.

Responsibilities

• Supporting administrative stages of several processes for example Disclosure Checks via the PVG (Protection of Vulnerable Groups) scheme, Skilled Worker Sponsorship, Recruitment and Onboarding and payroll processing.
• Processing and entering a high volume of data into various systems and databases accurately and efficiently.
• Conducting thorough and accurate identity checks for a variety of workstreams or purposes, ensuring that all required documentation and verification procedures are completed in a timely manner.
• Maintaining and updating records and files as required.
• Assisting with other administrative tasks as required.

Essential Skills & Experience

• Experience of collaborative working, sharing knowledge and information across teams and the wider organisation.
• Experience working within frontline customer service.
• Experience of working both independently and as part of a team, whilst balancing a range of competing priorities.
• Ability to work with minimal supervision; to plan and prioritise own workloads; and to meet deadlines.
• Flexible approach to learning and problem solving.
• Commitment to personal and professional development.
• Ability to access and collate a wide range of information for a range of audiences.
• Highly effective communicator.
• Strong understanding and appreciation of the need for discretion and confidentiality in the workplace.
• Ability to prioritise conflicting tasks with competing deadlines in a rapidly changing environment.
• Highly developed customer service skills, with a helpful, flexible attitude.
• Understanding of the need for accuracy and attention to detail.
• Proven expertise in using Microsoft 365, in particular Teams, Word, Excel, PowerPoint and SharePoint.
• Fast and accurate keyboard skills.
• Ability to meet the travel requirements of the post.

Desirable Skills & Experience

• HNC in business administration or SCQF Level 7 equivalence via Professional Development Awards; Higher Education Certificates; Modern Apprenticeships; and SVQs.
• Experience of working within an office support service environment.
• Experience of working with large volumes of data.
• Experience of supporting team meetings, webinars, events and/or conferences online.
• Experience of working within a Health, Social Care or educational environment.
• Working knowledge of online service desks such as Jira.
• Understanding of the application of GDPR to the storage and use of personal information and data privacy.
• Ability to respond to confidential and sensitive situations with confidence and discretion, utilising tact, diplomacy, and persuasion skills when necessary.

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