Team Administrator
Location: Rural Dartford, DA2
Salary: £28,000 per annum
Office Hours: 8.30-5pm, Monday-Friday. Onsite, modern office location!
Benefits: 23 days annual leave + Bank Holidays (increase to 25 days after 2 years, 27 days after 5 years), Pension, Parking, Private Medical, DIS.
About the Role
As a Team Administrator, you will play a pivotal role in ensuring the smooth day-to-day operations of the department. You will act as the key coordination point providing high-level administrative support to the Director of Consultancy, Operations Manager, and the wider team. Reporting to the Operations Manager, your contributions will be instrumental in managing project documentation, client communications, financial administration, and internal processes.
Key Responsibilities
- Provide comprehensive administrative support to the Consultancy team, Operations Manager, and Director.
- Manage incoming client requests and distribute quotation inquiries to the appropriate consultants.
- Coordinate and manage internal team schedules, send out diary invites.
- Set up new projects and maintain accurate project records on internal systems.
- Upload, download, and manage project documentation on client portals and internal databases.
- Maintain electronic filing systems, ensuring documentation is organised and easily accessible.
- Raise and issue invoices for completed consultancy work on in-house database.
- Process monthly expenses and weekly timesheets for the Consultancy team.
- Assist with basic financial administration data input, liaising with the internal finance team as needed.
- Act as the professional first point of contact for client enquiries via phone and email.
- Manage incoming calls, ensuring effective communication between clients and consultants.
- Maintain strong communication channels to foster positive client relationships.
- Support compliance requirements and manage subcontractor documentation as necessary.
- Assist with general office administration to ensure smooth daily operations.
Candidate Requirements
- Previous experience within an administrative, office coordination, or team support role.
- Excellent written and verbal communication skills.
- Strong organisation and time-management abilities.
- Ability to prioritise multiple tasks and meet deadlines.
- High attention to detail and accuracy.
- Proficient in Microsoft Office (Word, Excel, Outlook).
Why Join This Team?
- Become an integral part of a supportive and enthusiastic team.
- Work in a dynamic environment where no two days are the same.
- Enjoy opportunities for personal and professional growth.
- Contribute to exciting projects in the Building & Construction sector.
- Social and team events.
How to Apply
If you’re ready to bring your administration skills and proactive attitude to a thriving team, apply now for the Team Administrator position online with your latest CV.
We are an equal-opportunities employer who respects and appreciates people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
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