Office Manager

Days worked are flexible and to be mutually agreed.

Responsibilities

• The general smooth running of the office, Human Resources administration and IT support.
• Arranging annual PI Insurance, with partners obtain competitive prices from brokers
• Input Practice data for Annual RIBA Benchmarking
• Assist partners with the Annual ISO9001 Audit
• Maintain database of Age and version numbers of office software and hardware, advise when systems are out of date
• Review Annual Cyber Security requirements, liaise with partners and input data for renewal
• Positive Planet – Carbon Footprint, compile and input data for annual report
• Assist in preparing bids for new work
• Act as Focal point for NatWest Mentors in respect of human resources and advise partners on changes
• Book maintenance visits for fire and building security systems and maintain records
• Review with partners and renew Broadband provider annually
• Review statutory service providers annually with partners and renew as necessary
• Review Office insurance annually with partners and renew policies
• Provide data for Annual waste management compliance
• Monitoring and ordering of consumable items used in the office, e.g. stationery, binbags
• Maintain a secure list of IT passwords
• Assist in setting up new computers and software.
• Proof reading documents
• Periodic review of office policies with partners and update as necessary.

HR

• NatWest Mentors, assisting with recruitment, onboarding new staff
• Scheduling staff reviews/appraisals and ensure partners carry them out/follow up documentation

IT

• Keeping computers up to date
• Carrying out annual Cyber Security review

Requirements of applicants

• Previous administrative and office management experience in a professional services business
• Confident with IT systems and ability to learn new systems
• Strong ability to multitask and manage time effectively
• Good team worker
• Proactive, self motivated, organised with strong planning skills
• Friendly and upbeat demeanour
• Comfortable dealing with confidential information and managing appropriately
• Experience of working in an architecture practice
• Experience of working in a small or medium sized business

30 days holiday inclusive of public holidays full 5 day worker.The role is part time 3d/week therefore the annual holiday entitlement will be 18 days.

#J-18808-Ljbffr…