Personal Assistant / Office Administrator
Victoria | Full-time | Office-based (5 days)
KMK Recruitment is delighted to be partnering with, a highly respected and long-established consultancy of engineers and architects. This is a unique opportunity to join a small, collaborative and highly professional team, supporting senior Partners while playing a central role in the smooth running of the practice.
The Role
This is a varied and hands-on position combining high-level PA support with office administration and operational coordination. Sitting at the heart of the business, you will act as a trusted support to senior professionals, ensuring efficiency, organisation, and exceptional attention to detail across all activities.
Key responsibilities include:
Executive / PA Support
- Complex diary and inbox management for the Partner
- Coordinating meetings, site visits, and client engagements
- Drafting professional correspondence and liaising with solicitors, clients, and external stakeholders
- Managing expert witness instructions, tracking deadlines and maintaining accurate records
Office & Administrative Support
- Maintaining digital and physical filing systems to a high standard
- Managing incoming documents, checking for accuracy and completeness
- Preparing reports, formatting documents, and organising technical records
- Handling scanning, filing, and document management processes
Office & Facilities
- Preparing meeting rooms and organising hospitality
- Supporting the day-to-day running of the office environment
- Managing office supplies and ensuring a well-presented workspace
Coordination & Projects
- Organising meetings, preparing agendas, and taking minutes
- Supporting internal communications and follow-ups on actions
- Assisting with process improvements, systems, and workflow efficiency (where appropriate)
- Providing support with events and occasional marketing initiatives
About You
- Previous experience in an administrative, PA or office support role, ideally within a professional services environment (legal, architecture, engineering, consultancy)
- Highly organised with exceptional attention to detail and accuracy
- Confident drafting professional correspondence and communicating with senior stakeholders
- A proactive, “can-do” attitude with strong ownership of tasks
- Discreet and trustworthy, comfortable handling sensitive information
- Strong Microsoft Office skills (Word, Outlook, Excel, PowerPoint)
- Interest in improving systems and processes (exposure to AI tools advantageous)
What’s on Offer
- Competitive salary (reviewed annually)
- 25 days holiday + bank holidays
- Contribution towards private healthcare
- Exposure to a highly specialist and intellectually interesting area of work
- A close-knit, supportive team with real responsibility from day one
- Opportunity for development and further training
The Environment
This is a fully office-based role (5 days) in a professional yet friendly environment. The team values quality, integrity, accountability, and attention to detail, alongside a positive and collaborative culture.
If you are looking for a role where you can take ownership, learn from senior professionals, and play a key role in a respected consultancy, we would love to hear from you.
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