VIDA Bioenergy Wormslade & VIDA Bioenergy Glentham
Your Next Chapter in Administration at VIDA
Are you an administrative professional with relevant work experience, ready to take the next step in an international and dynamic environment? At VIDA, a company committed to sustainable bio‑energy solutions, we are looking for an Operations Administrator to strengthen our operations teams at our production sites. This is a varied and hands‑on role within a growing organization, focused on sustainable energy and practical, future‑oriented solutions.
Why choose VIDA?
At VIDA, we’re more than a bioenergy company — we’re a movement driving the transition to a sustainable future. We transform biomass into renewable energy, powering communities and industries across the Netherlands, the UK, and soon other European markets.
Joining VIDA means being part of a fast‑growing scale‑up, where you can help build and shape the company as we grow. You’ll work on exciting, high‑impact projects, including our upcoming investments, and your contributions will directly shape the future of renewable energy. Every project matters, and your work has a real, visible impact — not just for the business, but for society and the environment.
Our Values in Action
- Create Positive Energy – We bring energy, optimism, and impact into everything we do — for our colleagues, partners, and the world around us.
- Build With Ownership – We take responsibility and accountability. Here, your ideas and actions directly influence the business and the future of renewable energy.
- Lead Through Action – We turn plans into results, move forward with decisiveness, and embrace challenges as opportunities to grow.
At VIDA, you’ll grow alongside a scaling organization, take ownership of your work, and be part of shaping a company that’s expanding across Europe.
Your Role as Operations Administrator
As an Operations Administrator, you support the operations teams at our production sites in Glentham and Wormslade by ensuring that day‑to‑day administrative and operational processes run smoothly. You play a key role in the purchase‑to‑pay process and act as a central point of contact between on‑site operations, finance, and external partners.
Your day‑to‑day activities include managing transport‑related administration, checking shipment documentation, maintaining the Transport Plan, and ensuring accurate alignment with Oracle Fusion. You are also responsible for Purchase Orders, goods receipts, invoice processing, while proactively resolving discrepancies with suppliers and internal stakeholders.
This position is ideal for someone who works practically and in a structured manner, enjoys hands‑on administrative work, and takes pride in supporting operational teams in a dynamic, international environment. This is primarily a site‑based role at either Glentham or Wormslade with occasional travel between sites. There may be some opportunity for hybrid working.
Key responsibilities
Administration and operation:
- Front office duties on site: welcoming drivers, visitors, and contractors.
- Checking documentation for incoming and outgoing shipments.
- Managing and maintaining Transport Plan (co‑products, volumes, and pricing).
- Ensuring alignment between Transport Plan and Oracle Fusion.
- Data verification for mass balances and sustainability scores, in cooperation with the plant manager.
- Data collation and submission for GGSS, GGCS and ISCC (in collaboration with Plant Manager and Feedstock Manager)
Procurement and suppliers:
- Creating and managing Purchase Orders.
- Reviewing and approving purchase invoices.
- Maintaining contact with suppliers, transporters, and contractors.
Invoicing:
- Invoicing of liquid CO2 (and other products).
- Follow‑up on outstanding invoices (accounts receivable management).
Process:
- Collaborate with the finance department to ensure a smooth purchase‑to‑pay process.
- Contributing to the setup and standardization of processes.
- Identifying bottlenecks and opportunities for improvement.
Profile
- Vocational education (administration or similar).
- Experience in administrative roles.
- Accurate, structured, and proactive.
- Experience with ERP systems.
- Good command of English.
What We Offer
- A competitive salary, aligned with your experience and skills.
- A supportive and inclusive work environment where your contribution and development are valued.
- 25 days of annual leave, plus Bank Holidays.
- A solid pension scheme to support your long‑term future.
- Flexible working hours to promote a healthy work‑life balance.
- Training and development opportunities, tailored to your career goals.
- A dynamic, international work environment where your contribution truly makes an impact.
EEO Statement
We embrace diversity, inclusivity and non‑discrimination in our hiring practices, and are open to people of all backgrounds. We recognize that different applicants may have different needs, so feel free to share any support needs with our recruiter, for example due to any type of disability. It is in our interest to help you show us the best, most comfortable version of who you are.
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