Equipment Maintenance Support Assistant

Job Description

• Assist shop supervisors in generating, opening, and closing work orders accurately and on time.
• Scan and upload documents into the 360 system, ensuring all files are organized and accessible.
• Work with the Shop Parts Manager to ensure parts availability and proper documentation for maintenance tasks.
• Create and set up Preventive Maintenance (PM) schedules, ensuring they align with maintenance needs and available resources.
• Build PM parts kits, verifying that all required parts are included and properly documented with P&D (part and description) numbers.
• Code invoices to streamline the approval process and ensure accurate accounting for maintenance-related expenses.
• Assist with creating and maintaining reference parts tabs for easy access to essential part information.
• Regularly update equipment meters (e.g., hours, mileage) to keep track of equipment usage for maintenance purposes.
• Enter and maintain equipment details accurately in the 360 system to ensure complete and up-to‑date records.
• Organize and track repair requests, ensuring timely processing and prioritization based on urgency.

Roles and Responsibilities

• Assist shop supervisors in generating, opening, and closing work orders accurately and on time.
• Scan and upload documents into the 360 system, ensuring all files are organized and accessible.
• Work with the Shop Parts Manager to ensure parts availability and proper documentation for maintenance tasks.
• Create and set up Preventive Maintenance (PM) schedules, ensuring they align with maintenance needs and available resources.
• Build PM parts kits, verifying that all required parts are included and properly documented with P&D (part and description) numbers.
• Code invoices to streamline the approval process and ensure accurate accounting for maintenance-related expenses.
• Assist with creating and maintaining reference parts tabs for easy access to essential part information.
• Regularly update equipment meters (e.g., hours, mileage) to keep track of equipment usage for maintenance purposes.
• Enter and maintain equipment details accurately in the 360 system to ensure complete and up‑to‑date records.
• Organize and track repair requests, ensuring timely processing and prioritization based on urgency.

Qualifications And Education Requirements

• High School Diploma or equivalent
• Excellent written and verbal communication skills to collaborate effectively with team members and vendors
• Strong knowledge of Microsoft Excel, including formulas, data management, and report generation
• Ability to thrive in a demanding environment and handle multiple tasks with shifting priorities
• Elevated level of comfort with computer software and system navigation
• Exceptional attention to detail, especially for data entry and documentation tasks
• Comfortable working in both office and shop environments as needed
• Willingness to become a power user of the E360 system, ensuring a prominent level of proficiency and troubleshooting capability

Preferred Skills

• Experience with HCSS E360 system

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