Urology Clinic Admin & Records Lead

Responsibilities

• Prioritise own workload including the typing of clinics, discharge summaries and medical reports.
• Ensure effective communication with all members of the multi-disciplinary team.
• Sort and deal with all correspondence, keeping a satisfactory record and filing system and collate results with patient case notes, ensuring that they are seen and actioned promptly by the relevant clinician.
• Take appropriate actions with regard to telephone calls from patients, GPs and other agencies using initiative, within Trust guidelines.
• Maintain an up to date diary for the Consultants / team, inform relevant staff of cancelled and reduced theatre and outpatient sessions due to Consultant leave, junior doctors leave, on-call commitments, CME, Audit and Directorate meeting.
• To obtain hospital casenotes and x-rays from both within the Trust and external agencies when required by the Consultant and/or team.
• To ensure that the casenotes and x-rays are traced accurately using PiMS and CRIS at all times and retuned to Health Records in a timely manner.
• To raise hospital casenotes as necessary, ensuring that accurate and full details are entered onto PiMS in line with the Trusts AGN for health records.
• Required to cover for other colleagues during annual leave/sickness or peak workloads.
• Arrange patient admissions as directed by the Consultant/team, taking into account clinical priority ensuring that any relevant investigations or pre-assessment appointments are booked.

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