Executive Assistant
Location: Plymouth City Centre (Hybrid – 1 day per week in the office, more if preferred)Salary: £30,000 – £35,000 per annumHours: 37 hours per week (Monday–Friday, flexible working available)Contract: 6-month initally with strong potential to become permanentStart Date: ASAP
About the Role We are seeking a highly organised and proactive Executive Assistant on behalf of our client to provide comprehensive support to the Chief Executive and Executive Leadership Team (ELT). This is a pivotal role, ensuring the smooth running of executive operations, governance processes, and key organisational activities.
This is an excellent opportunity for an experienced EA who thrives in a fast-paced environment and enjoys working at a senior level with a high degree of autonomy.
Key Responsibilities Executive Support
- Provide high-level administrative support to the CEO and ELT, including complex diary management
- Coordinate meetings, events, and travel arrangements
- Prepare briefings, presentations, and formal communications
- Act as the first point of contact for the CEO, managing correspondence and enquiries
- Maintain and oversee organisational calendars and scheduling
Governance & Board Support
- Organise and support Board and Committee meetings (agenda preparation, minute-taking, action tracking)
- Coordinate Board papers and ensure timely distribution
- Maintain governance documentation and Board portals
- Support compliance with Companies House, Charity Commission, and other regulatory requirements
- Assist with trustee appointments, inductions, and Board development
ELT Coordination
- Coordinate ELT meetings, including agendas, minutes, and follow-up actions
- Monitor progress against organisational priorities and workplans
- Support cross-functional communication and project coordination
Wider Administration
- Support organisation-wide events and key business activities
- Maintain accurate records, reports, and documentation
- Assist with ongoing projects and business improvements
About You
Essential Skills & Experience
- Experience providing executive or senior-level administrative support
- Exceptional organisational and diary management skills
- Experience preparing agendas, taking minutes, and managing action logs
- Strong ability to handle confidential information with discretion and professionalism
- Excellent written and verbal communication skills
- Advanced IT skills, including Microsoft Office and digital collaboration tools
- Confidence using AI-assisted tools to improve efficiency
- Comfortable working in a hybrid/remote environment
Desirable
- Experience within a charity, not-for-profit, or public sector organisation
- Understanding of governance and regulatory requirements
- Experience supporting Boards or senior leadership teams
Personal Attributes
- Proactive, self-motivated, and able to work independently
- Calm, adaptable, and able to manage competing priorities
- Strong attention to detail and commitment to quality
- Collaborative, with excellent interpersonal skills
- Professional and credible, with the ability to build trusted relationships
Why Apply?
- Hybrid working with flexibility to suit your lifestyle
- Opportunity to work closely with senior leadership and influence organisational effectiveness
- Varied and impactful role within a purpose-driven environment
- Potential for a long-term, permanent opportunity
If you’re an experienced Executive Assistant looking for your next challenge, we’d love to hear from you.Please APPLY today or contact Chelsea Goodman in the Pertemps Plymouth office.
Apply now for an immediate start.
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