HSE & Facilities Administrative Assistant

HSE & Facilities Administrative Assistant

We are seeking a proactive and highly organised Part‑Time HSE & Facilities Administrator (22hrs p/w) to provide administrative, contractor, and systems support to the HSE & Facilities Manager. This role is essential to the safe and efficient day‑to‑day operation of the site and is ideal for someone looking for a part‑time position with responsibility and variety. Part‑time. Department: Operations EMEA.

Key Responsibilities

• Manage contractor attendance on site, ensuring activity is well coordinated and disruption is minimised.
• Maintain all contractor documentation, ensuring paperwork is current, compliant, and accurately stored on SharePoint.
• Collate and manage HSE documentation, monitoring compliance against site and Group objectives.
• Support the development of efficient HSE data recording processes to enable timely month‑end Group reporting.
• Coordinate Occupational Health visits and build strong working relationships with service providers.
• Organise training for colleagues using approved training providers, ensuring records are accurate and up to date.

About You

• Well organised with excellent attention to detail.
• Comfortable balancing tasks independently within a part‑time working pattern.
• Confident using systems such as SharePoint and working with data.
• Strong communication skills with the ability to build effective working relationships.
• Previous experience in an administrative, HSE, or facilities environment is desirable but not essential.

What We Offer

• A meaningful part‑time role contributing directly to site safety and operational effectiveness.
• Flexible working hours (by agreement) to support work‑life balance.
• A collaborative and supportive working environment.

Interested? Apply now to join us in a role that offers flexibility, responsibility, and the opportunity to make a real impact.

Required Qualifications

• Proven experience in a similar role.
• PC literate with good MS Excel knowledge and SharePoint experience.

Core Competencies

• Ability to manage / Co‑manage multiple priorities under tight deadlines.
• A team player with the ability to communicate with purpose.
• Positive attitude toward a changing culture with the ability to adapt to situations.

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