Partnerships & Business Development

Executive Assistant

Officiating · Atlantic Beach · Exempt · Hybrid

Posted on May 29, 2026

Summary

Provides high-level administrative and operational support to multiple senior leaders across Finance, Legal, and Officiating. Serves as the central coordination point for internal teams, Board and Committee members, and external partners in a fast‑paced, global environment.

Responsibilities & Duties

Executive & Administrative Support

• Manage complex, multi‑executive calendars across global time zones; coordinate meetings with agendas and materials
• Arrange domestic and international travel; prepare and submit expense reports
• Support inbox management, prioritizing and escalating communications as needed

Board & Committee Coordination

• Coordinate logistics, scheduling, agendas, and materials for Finance, Audit, Investment, Officiating, Rules, Tournament Standards, and other committees
• Record and distribute meeting minutes; maintain document repositories
• Serve as primary contact for Committee and Board members; manage travel logistics and support onboarding

Operational & Project Administration

• Maintain trackers, databases, and records; monitor deadlines and deliverables across departments
• Coordinate signature processes (DocuSign and wet ink); process invoices, memberships, and subscriptions
• Support cross‑functional projects, presentations, and continuous process improvement

Finance Support

• Administer corporate credit card program; assist with expense review, reporting, and vendor coordination

Legal & Compliance Support

• Assist with regulatory filings, document authentication, notarization, and trademark administration
• Support KYC requests and compliance‑related administrative work across jurisdictions

Officiating Operations

• Support officiating and competition committees; draft and distribute communications to tournaments and stakeholders
• Assist with rulebook updates, tracking, and general sporting leadership administrative need

Qualifications & Skills

• 3–5+ years supporting senior executives, ideally across multiple stakeholders or functions
• Strong organizational, time‑management, and communication skills (written and verbal)
• High discretion and professionalism; able to manage competing priorities in a global environment
• Proficiency in Microsoft Office, collaboration tools, DocuSign, and expense platforms
• Experience in a global or multi‑jurisdictional environment a plus

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