Office Manager

Office Manager and HR Lead (Permanent) – based in North London.

• Salary: £45,000 – £50,000 per annum
• Type: Full Time
• Region: UK – London
• Town/City: Barnet, London
• Posted: 17/02/2026
• Reference: MSOF_1771325277

Job Description

• Full responsibility for day‑to‑day office and standalone HR management, handling both routine and complex employee matters.
• End‑to‑end employee lifecycle management, including onboarding, probation reviews, maternity processes, disciplinaries, redundancies, and terminations.
• Drafting and issuing offer letters and employment contracts and ensuring all new starters are fully inducted.
• Conducting DBS checks and Right to Work checks in line with UK legislation and compliance requirements.
• Maintaining and updating company policies in line with employment law and communicating changes effectively to staff.
• Issue self‑certification forms to staff returning from sick leave and conduct return‑to‑work interviews.
• Managing all exit interviews, collecting feedback and reporting findings to line management and the Board of Directors.
• Actively supporting recruitment activities, including managing terms of business, candidate sourcing, shortlisting, and interviewing.
• Acting as Level 1 User and Authorising Officer for Sponsorship Licences, assigning Certificates of Sponsorship to overseas workers.
• Managing training and e‑learning for new and existing employees, maintaining the training matrix/platform and coordinating funding.
• Sitting in disciplinary and gross misconduct meetings to act as an impartial person and record meeting notes.
• Working closely with the Fleet department to onboard new starters requiring vehicles – completing license checks and passing on the relevant information to the Fleet Coordinator.
• Mental Health First Aid support – acting as a ‘go to’ person when issues arise, providing day‑to‑day HR support if any issues are raised.
• Keeping in touch with staff with long‑term absences, ensuring clear communication throughout and passing any feedback onto line management.
• Liaising with the external HR solicitor on any complex HR issues.
• Ensuring new starters are informed on the ‘Wisdom’ app – the EAP programme.

Finance Support

• Assisting with monthly payroll in collaboration with the Finance Controller, including processing agency timesheets and payments (EEBS).
• Chasing line managers to ensure expenses have been approved within deadline.
• Ensuring absences, including sick absences, have been recorded properly – issuing fit notes to payroll.
• Coordinating with Accounts team on leases for new offices, setting out deposits, notice periods, cost, and location.
• Ensuring all yearly confirmation statements issued by external accountants have been signed and saved in relevant folder on Datto.
• Saving all leases and agreements in relevant folders.

Compliance and Accreditations

• Overseeing annual renewal of company accreditations (CHAS, ISO, Constructionline, NFRC, Cyber Essentials).
• Managing annual renewal of company insurances.
• Completing all Pre‑Qualification Questionnaires (PQQs) and onboarding processes for subcontractors and updating the PQQ matrix.
• Assisting the external tender management team on any documents they require.
• Managing ISO renewal throughout the year with external consultant.
• Managing and updating the Health and Safety Audit tracker, ensuring they have been submitted monthly.

General Office Administration

• Coordinating PAT testing, fire extinguisher service, and other statutory servicing across office locations.
• Actively contributing to Senior Management Team meetings, raising departmental risks, issues, and improvement opportunities.
• Organising company events, including team‑building activities, networking events, and annual functions.
• Day‑to‑day office management and operational support.
• Ordering office supplies, ordering stock and ensuring office is well equipped.
• Answering incoming calls on the landline telephone, and directing the calls where relevant.
• Monitoring the Head Office and General Enquiries inbox.
• Liaising daily with IT company on equipment set‑ups, deliveries to the other offices, and creating new starter forms and leavers form.
• Ordering the staff equipment, setting up replacements if equipment is damaged.
• Liaising with the Landlords of the other offices if any issues arise (e.g. boiler issues).

Training

• Issuing training to new starters (Asbestos Awareness, Manual Handling, Working at Height, First Aid and any other relevant courses).
• Send out refresher training for any expired training courses.
• Set up CITB funding and training grants.
• Organise external training (e.g. SMSTS, PASMA, TWTC, NVQ’s).
• Coordinate in team’s diaries on booking in training to ensure there is cover on site, and have clear communication with line management on training dates.

Requirements

• 10 years’ experience in Office management (at least 3 in a construction company).
• Microsoft Office suite, including Outlook and Excel skills.
• Strong line management skills.
• Strong confidence in IT systems.

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