Regional Facilities Project Manager Onboarding - Europe

Regional Facilities Project Manager – Onboarding

As ISP’s Regional Facilities Project Manager – Onboarding, you will be primarily responsible for ensuring the effective delivery of all assigned projects and compliant management of the Group’s growing regional property portfolio. You will play a key supporting role in the planning and delivery of new schools joining ISP Europe infrastructure expansion, enhancement, and renovation projects. The role demands an ability to build strong relationships with individual school leaders, external stakeholders, and regional management team, while delivering positive outcomes at the local and regional level.

The Regional Facilities Project Manager – Onboarding reports directly into the Regional Head of Property.

The role may be based in Poland, Italy, Greece, with extensive travel to other school sites as required to support onboarding and compliance activities.

Key Responsibilities

• SUPPORT AND ADVISE: Timely report updates on any assigned projects.
• SUPPORT AND ADVISE: Support and advise the Head of Schools in all aspects of project management as required.
• SUPPORT AND ADVISE: Support and advise the Head of Schools in all aspects of required technical or cost aspects regarding school's yearly capex expenditure.
• ENSURE BUILDINGS ARE SAFE AND COMPLIANT WITH LOCAL/REGIONAL AND NATIONAL REGULATIONS: Provide guidance and propose solutions for facility related H&S issues arising in regional schools. Provide follow‑up training and support where necessary.
• ENSURE BUILDINGS ARE SAFE AND COMPLIANT WITH LOCAL/REGIONAL AND NATIONAL REGULATIONS: Support schools to effectively report and budget any H&S issue to be addressed and collaborate with the H&S team to ensure compliance with H&S audit actions established deadlines.
• ENSURE BUILDINGS ARE SAFE AND COMPLIANT WITH LOCAL/REGIONAL AND NATIONAL REGULATIONS: Oversee all incident investigations at ISP locations.
• ENSURE BUILDINGS ARE SAFE AND COMPLIANT WITH LOCAL/REGIONAL AND NATIONAL REGULATIONS: Ensure that policies and application notes are updated for changes in local laws and regulations.
• ENSURE BUILDINGS ARE SAFE AND COMPLIANT WITH LOCAL/REGIONAL AND NATIONAL REGULATIONS: Provide facilities assistance if the school business is disrupted.
• ENSURE BUILDINGS ARE SAFE AND COMPLIANT WITH LOCAL/REGIONAL AND NATIONAL REGULATIONS: Support school facilities teams on a daily basis and specifically in case of emergencies.
• INFRASTRUCTURE ENHANCEMENT AND RENOVATION PROJECTS: Ensure successful delivery within time, scope, quality, and costs of all assigned projects.
• INFRASTRUCTURE ENHANCEMENT AND RENOVATION PROJECTS: Closely work with school teams during basic project phase definition according to approved scope and costs.
• INFRASTRUCTURE ENHANCEMENT AND RENOVATION PROJECTS: Always establish and ensure clear communication paths between contractor, architects, and school teams.
• INFRASTRUCTURE ENHANCEMENT AND RENOVATION PROJECTS: Fully design, tender and site manage, ensuring successful delivery of all assigned enhancements and renovation projects.
• INFRASTRUCTURE ENHANCEMENT AND RENOVATION PROJECTS: Conduct follow‑up visits to construction works as required, as well as timely report all visit minutes and project status.
• INFRASTRUCTURE ENHANCEMENT AND RENOVATION PROJECTS: Collaborate with capex budgets and forecasts.
• INFRASTRUCTURE ENHANCEMENT AND RENOVATION PROJECTS: Support the Head of Property to effectively onboard new regional schools.
• INFRASTRUCTURE ENHANCEMENT AND RENOVATION PROJECTS: Timely conduct capacity survey visits as required.
• INFRASTRUCTURE ENHANCEMENT AND RENOVATION PROJECTS: Support all Heads to review, update and manage their annual capacity analysis surveys.
• INFRASTRUCTURE ENHANCEMENT AND RENOVATION PROJECTS: Support all Heads and Regional Head of Property on drafting project capex proposals.
• INFRASTRUCTURE ENHANCEMENT AND RENOVATION PROJECTS: Engage with project leaders to ensure that facility related issues for acquisitions, new sites and capex projects have been adequately thought through and that plans are realistic and properly resourced.
• INFRASTRUCTURE ENHANCEMENT AND RENOVATION PROJECTS: Monitor the progress of facility issues for acquisitions, new sites and capex projects and intervene where necessary.
• OTHER MATTERS: Perform any related task that is assigned.
• OTHER MATTERS: To be fully effective, the role requires interaction with colleagues, partners, and contractors at a variety of levels, including SLT, management, contractors and consultants, colleagues from supporting organizations that use the schools’ facilities and professionals from other schools who work in partnership with ISP schools.
• OTHER MATTERS: Adhere to the Business policies, rules and procedures including but not limited to, Health and Safety, Safeguarding, Equal Opportunities, all other legislative responsibilities, governance and financial procurement policies and procedures.
• OTHER MATTERS: Ensure compliance to the organization’s Code of Conduct in the delivery and provision of services to staff and the community.
• OTHER MATTERS: Close contact with governmental and other local agencies in ensuring that local regulations are complied with.
• OTHER MATTERS: Continuously promote ESG initiative, energy efficiency of our schools and the way we operate our buildings. Creating culture within all our school community to protect our environment.

Skills, Qualifications And Experience

• Professional Qualified Architect, Engineer, or business (University Degree)
• Master’s degree in Facility Management/Asset Management/Project Management is a plus.
• 2 years+ of Facilities Management experience, preferably in a multi-site environment.
• Project Management Experience (including management of new buildings).
• Capex Management Experience.
• Excellent knowledge of MS Office applications is needed (Excel, Word, PowerPoint).
• Strong interpersonal skills with the ability to build relationships at all levels of the organization and influence key stakeholders.
• A methodical, highly organized approach to the execution of assigned tasks and responsibilities.
• Ability to work in a fast-paced environment.
• Attention to detail, strong writing, interpersonal and communication skills.
• Cross‑functional teamwork experience and ability to work in a matrix organization.
• Fluent English required and another of the following languages: Polish, French, Greek.
• Ability to handle confidential information with maturity and discretion.
• Capacity to take initiative and solve problems with minimal supervision.
• Previous experience working in the education sector would be an advantage, but not essential.

ISP Principles

• Begin with our children and students: Our children and students are at the heart of what we do. Wellbeing and safety are essential for learners and learning. We consistently identify potential safeguarding and Health & Safety issues and act and follow up on all concerns appropriately.
• Treat everyone with care and respect: We look after one another, embrace similarities and differences and promote the well‑being of self and others.
• Operate effectively: We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.
• Are financially responsible: We make financial choices carefully based on the needs of the children, students and our schools.
• Learn continuously: Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high‑performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio‑economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.

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