Legal Secretary – Commercial Property

An exciting opportunity has arisen for a Legal Secretary to join the Commercial Real Estate Department of this highly regarded Commercial Law Firm in St Albans.

If you are keen to join a professional services firm where you can learn, grow, and develop, this is a fantastic opportunity to learn from professionals within a supportive team. Training and development opportunities will be provided where necessary

Key Role & Responsibilities:

• Copy and audio typing various documents – mainly in Word, iManage, iManage Share, Outlook, PDF Docs, Acrobat, Indigo, DocuSign and Excel
• Proof reading and amending documents
• Transcribing and formatting documents
• Converting documents from PDF to Word and reformatting and proofing and creating house-style as required
• Picking up dictation from Bighand
• Telephone and email communication with clients and ensuring messages are passed on promptly and accurately
• SDLT Applications
• Land registry applications
• drafting forms e.g., AP1, TR1s
• Post completion formalities, drafting notice of transfer/charge, deed of covenant
• Land registry services, Requesting office copies, Submitting official searches
• Requesting updates and expediting applications
• Lease and deed summaries, Scheduling deeds
• Requesting planning documentation from local authority website
• Drafting letters to clients, HMRC, HMLR and solicitors.
• Opening files, Client ID & matter forms
• Completing smartsearches
• Compiling sales packs
• Creating folder on iManage share/dropbox
• Indexing sales packs
• Closing files, Completing file closure form
• printing financial report
• requesting WIP/balances written off
• Using a variety of electronic tools such as e-chits – checking incoming payments and preparing all documents, ready for monies to be claimed and e-chit
• Preparing Invoices, BACS/TT payments, checking ledgers and verifying bank details
• Credit Control- sending overdue reminders to clients
• Arranging file and deed retrieval from storage
• Additional ad hoc support/ cover as/ when required by other fee earners or departments
• Organising diaries/calendars, arranging meetings internally and externally and on Teams or Zoom

Key Skills:

• Excellent attention to detail and organisational skills
• Ability to prioritise workloads in a deadline driven, transactional environment
• Computer literate and competent user of Outlook, Word, PDF Docs, Excel and DocuSign
• Having competent knowledge about legal practice

If you would like to know more details on this role please don’t hesitate to contact Ella Britton

…