Project Administrator

Overview

Project Administrator

Location: Sudbury

Contract duration: Initially 6 months

Working mode: Hybrid, 2-3 days per week in the office and rest WFH (successful candidates are expected to spend more time on-site in the beginning of the role)

Hours: Full-time, 37.5 hours per week

Hourly rate: Competitive hourly rate

We are looking for a proactive, self-motivated Project Administrator to join our Sudbury team to provide vital administrative support for key project initiatives. This is a fantastic opportunity to work within a supportive, 6-person team where your organisational skills will directly impact our manufacturing success.

The Hybrid Balance

• Onboarding: You’ll spend your first two weeks fully on-site to get to know the team and be paired with a dedicated “buddy” to help you learn the ropes.
• Flexibility: Once settled, enjoy a hybrid model with a minimum of 2 days per week on-site in Sudbury.
• Schedule: 37.5 hours per week (standard business hours, approx. 8:00 AM – 5:00 PM).

Your Impactful Responsibilities

You will be the “engine room” of our project documentation and supplier relations:

• Supplier Liaison: Take ownership of supplier communications—reaching out to contacts, coordinating responses, and maintaining up-to-date contact lists.
• Project Gatekeeper: Track the completion of project paperwork, including QMS (Quality Management System) and compliance documents.
• Critical Processing: Own the processing of CRBs for new vendors and new parts for the Sudbury site.
• Technical Support: Work closely with our Engineering function to document manufacturing work instructions in MS Word.
• Team Coordination: Schedule meetings, prepare agendas, record minutes, and assist with the onboarding of new team members.

What You Bring to the Team

• Experience: The ideal candidate has a proven background in an administrative role with strong IT literacy (MS Office, Excel). SAP experience is a significant advantage. We are also happy to consider graduates with strong Excel and communication skills.
• Communication: Ability to articulate clearly in both written and verbal formats to a variety of internal and external stakeholders.
• Mindset: Self-motivated and adaptable; you can manage your time effectively and possess a genuine desire to succeed.
• Tenacity: You’re comfortable picking up the phone to chase stakeholders and issue reminders to ensure project actions are met.

Why You’ll Love Working Here

• Competitive Pay
• Well-being First: Enjoy on-site massages, physiotherapy, well-being rooms, and free fruit.
• Great Culture: Join a team that values social connection through quiz nights and regular activities.
• Logistics: Free on-site parking at our Sudbury facility

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