Facilities Management Coordinator

Job Title: Facilities Management Coordinator Salary: £27, 000 Contract: Permanent Type of Employment: Full Time Hours: 40 Hours Per Week Location: Alder Hey Children’s Hospital – Liverpool To manage and coordinate reactive and planned maintenance activities within a PFI environment, allocating work to in-house engineers and sub-contractors to ensure services are delivered safely, compliantly, and in line with contractual and SLA requirements. Main Duties

• You are responsible for Jeopardy Management for all reactive and planned maintenance activities in a fast-paced, high-volume environment, prioritising competing demands to meet SLA and operational requirements.
• Allocate reactive, planned and statutory maintenance works accurately and in a timely manner, liaising closely with the engineering team and communicating effectively via agreed channels (including radio).
• Ensure PPM, statutory and Schedule 10/14 obligations are highlighted and managed appropriately to maintain full compliance.
• Monitor performance against SLAs and PFI contractual requirements through live systems, ensuring accurate reporting, evidencing and compliance
• Review service reports, identify issues or remedial actions, and communicate requirements to the appropriate engineering or management teams.
• Maintain complete, accurate and auditable records for all reactive, planned and statutory maintenance activities, including contractor reports and insurance documentation, escalating shortfalls to the Business Support Compliance Manager.
• Ensure all documentation is saved on shared folders ensuring documents are titled to match the report to allow easy findings.
• Liaise with contractors, supervisors and managers to ensure planned works are completed safely, compliantly and to contractual standards, ensuring all required documentation (RAMS, insurance, training records) is in place.
• Support health, safety and environmental compliance by maintaining site information boards and promoting safe working practices.
• Contribute to month-end performance reporting, audit preparation and compliance reviews as required.
• Provide excellent customer service to internal and external stakeholders, escalating service issues where appropriate.
• Support operational administration, including raising purchase orders, booking visitors and contractors, ordering stationery and providing general administrative support to the management team.

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