Job Description
At Costain our Energy Sector helps our customers transition to clean energy, while providing practical solutions to improve the efficiency, sustainability and resilience of existing infrastructure. We focus on delivering engineering, construction and digital solutions to support the UK’s transition to low‑Carbon Economy. We deliver Engineering services in production, processing and distribution services. Also providing professional and managed services through construction focusing on three key customer drivers: Energy Transition, Energy Resilience and Energy Connectivity.
We require a Site Administrator/ Document Controller to support our project office in Plymouth.
Your responsibility as Site Administrator/ Document Controller is to ensure the efficient, day‑to‑day administrative operation of the project office. They coordinate and oversee administrative duties as well as the coordination of any facilities based functions within the office. Responsibilities include Document Control, greeting visitors, managing office supplies and equipment, overseeing contractors carrying out property repairs and inspections, owning budgets, supporting senior staff members with administrative tasks and management of office based soft services such as cleaning, facilities management and site security. Creates a collaborative office environment to allow staff to thrive in.
This role is based full time on site in Plymouth.
At Costain, we believe diverse perspectives drive innovation. If you’re passionate about making a positive impact and think you can bring value to our team, we’d love to hear from you—even if you don’t tick every box. Your unique skills and experiences could be exactly what we need.
Responsibilities
Site Administration
- Assisting with the set up and administration of project systems and data for the Plymouth office
- Facilitate site inductions & assist onboarding process for new starters
- Manage all aspects of office duties: maintain office & cleaning supplies and asset register
- Order materials for site: signage, kitchen & toilet supplies, office stationary, PPE, etc.
- Organising site visits, events and training courses: PPE, hotels, car hire, meeting room, lunches, etc.
- Copy onto server: plant inspections, check sheets, etc. File site deliveries, waste transfer notes, etc. in site files and Sharepoint drive
- Take weekly returns from subcontractors: hours, waste transfer notes, consignment notes, materials, fuel used, etc.
- Upload some of this data with Sustainability Team on Moata
- Support safety team upload safety data on Capture
- Scribe weekly and monthly meeting minutes. Distribute to attendees. Manage meeting room
- Circulate team communications
Document control
- File and scan items for folders
- Assist with issuing/ filing drawings on Sharepoint and on site to site team
- Manage drawing register MDR/CDL with Engineering Dept
- Manage document register, support the reviewers with revisions and issue of H&S documentation to client on Sharepoint (H&S documents, CDM plans, etc.)
Qualifications
- Experience in a similar role is essential
- Good interpersonal skills
- Document control experience
- Innovative, flexible and willing to adapt
- Ability to influence and persuade
- Proficient in the Microsoft Office suite and good general IT literacy
- Excellent communicator both written and verbally
- Self‑motivated
- Be able to work to tight deadlines
- To be able to collaborate across a wide team and gather information
- Meticulous in data entry and checking quality of output
- Excellent organisation skills
- Minute taking, booking meeting rooms, hot desks and managing diaries of senior management
- Pro‑active and quick learner
About Us
Costain helps to improve people’s lives with integrated, leading edge, smart infrastructure solutions across the UK’s energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency. Our vision is to be the UK’s leading smart infrastructure solutions company. We will achieve this by focusing on blue chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation or essential performance requirements. We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets: future‑shaping strategic consultancy; consultancy and advisory; digital technology solutions; asset optimisation and complex programme delivery. Our culture and values underpin everything we do.
Costain appreciate the time and effort taken when applying for one of our positions but, due to the high volume of responses, we are unable to provide individual feedback on candidates at application phase.
We do share individual feedback following an interview.
A Disability Confident employer will generally offer an interview to any applicant that disclose they have a disability and meets the minimum criteria for the job as defined by the employer.
It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people.
For more details please go to the Disability Confident website: https://www.gov.uk/government/collections/disability-confident-campaign
#J-18808-Ljbffr…