Office Manager
Near to Castle Donington / East Midlands Airport (free parking on-site)
£40,000 – £50,000
Our client is an established family business with some impressive plans for expansion.
They have 3 sites throughout the UK and these sites are coordinated and looked after from the Head Office at Shardlow. We are looking for a friendly and enthusiastic Office Manager to lead the small busy team and take ownership of the day to day running of the office. This is a busy, demanding and varied role and would suit someone with a proven track record in a similar role.
The office is a very busy, customer facing environment so great communication skills and a professional attitude are a must.
Key responsibilities:
Administrative tasks:
- Overseeing the administration team of four to ensure all customer & supplier records are kept up to date and all processes followed to ensure maximum turnover & profit for business
- Making supplier & customer payments
- Liaising with Health & Safety advisors & fire safety advisors to ensure annual checks are carried out. Liaising with company directors to implement any legal requirements and recommendations
- Liaising with insurers for annual policy renewals & mid-term adjustments.
- Ensuring company vehicles are all taxed & MOTs completed on time. Maintaining company vehicle database & files.
- Liaising with suppliers for contract renewals to achieve best rates
- Ensuring websites are kept updated with new pricing information and items for sale
- Liaising with suppliers to maintain good working partnerships & obtain quotations
- Preparation of customer quotations
- Issuing of Purchase Agreements & Licence Agreements
- Liaising with the 2 other sites to ensure all customer agreements completed & relevant documents received
- Resolving customer complaints
- Providing daily updates of all relevant information to company directors
- Overseeing ordering of stock for the on-site retail outlet – including the annual stocktake
- Collation of reports for quarterly management accounts & Year End
Finance tasks:
- Processing invoices – ensuring all invoicing is completed on time and accurately
- Managing expenses and petty cash
- Bank reconciliations of all accounts
- Payroll preparation, including collating staff hours
- Preparing information for VAT returns and submitting VAT returns
- Preparing and submitting information to HMRC
- Producing year-end figures
- Logging customer bank receipts
- Reconciliation of company credit card statements
- Credit Control and debt recovery
- Purchase ledger reconciliation
HR tasks:
- HR – preparing and coordinating the staff rota, logging of hours and absences for payroll, payment of wages & PAYE, recruitment (from writing ads to conducting interviews), issuing of contracts and contract amendments
- Working with an external HR agency regarding any disciplinary matters and ensuring all HR documentation kept up to date
- Completing annual compliance checks
- Staff training – both new starters & ongoing for existing staff members
A really busy and interesting role in a fast paced environment. Someone with experience of using Sage would be an advantage.
Hours of work Monday – Friday 9am – 5pm and one weekend pcm (with time off in lieu in the week).
Please do get in touch if you would like to know more!
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