Job Description
Employment Type: Full-Time
Location: Bristol, UK
Contract Type: Permanent
Salary: £12.50 an hour; £24,375 per annum
Start date: ASAP
SAH Diagnostics is a gold award-winning company renowned for delivering exceptional diagnostic services across the UK. We are currently seeking dedicated, highly competent
Role Overview
We are seeking a proactive, adaptable, and highly organised Personal Assistant (PA) to the Board of Directors to support senior leadership and coordinate a wide range of operational, administrative, and logistical functions. This is a key role in ensuring the smooth running of both head office and wider company activities. It’s ideal for someone who thrives in a fast-paced, multi-faceted role and can work independently with minimal supervision.
Key Responsibilities
Executive & Administrative Support
- Act as the primary point of contact for the Board of Directors
- Sit in on meetings to take accurate minutes and follow up on actions
- Chair weekly company-wide meetings, prepare agendas, and share minutes
- Coordinate internal audits and management reviews with the Compliance Manager
- Maintain ISO compliance across five standards
Office & Facilities Management
- Manage the Bristol office environment and day-to-day needs
- Order and maintain office supplies, equipment, and snacks for kitchen and meeting rooms
- Book conference rooms and send calendar invites for meetings and company-wide events
- Handle incoming mail and ensure it reaches the right recipients
Operational & Logistical Support
- Manage inventory and consumable stock levels, including ordering and restocking
- Coordinate delivery and movement of stock across Bristol sites
- Oversee company vehicles – maintain records for MOT, insurance, road tax, and organise servicing/repairs
- Manage utilities across all company properties (gas, electric, water)
- Support property management tasks: rent, deposits, tenancy arrangements, furniture, waste collection, and council tax
- Process all construction-related invoices: break down costs and present summaries to the Directors for approval and payment
- Coordinate with internal and external construction teams: manage communications, schedule tasks, and organise delivery of equipment and materials for ongoing projects
Events & Communications
- Coordinate all internal and external events, including:
- Booking event booths and logistics
- Organising travel and accommodation
- Liaising with the marketing team for materials and merchandise
- Managing event payments and sponsorships
- Handle all communications for events, ensuring internal teams and external stakeholders are kept informed and up to date
- Send event invitations and updates to attendees in a timely and professional manner
Required Skills and Qualifications
Core Competencies
- Organizational Skills: Demonstrated ability to manage multiple tasks and establish priorities effectively.
- Time Management: Expertise in completing assignments within designated deadlines.
- Communication Skills: Proficient verbal and written communication capabilities.
- Problem-Solving: Adept at addressing challenges and resolving unforeseen circumstances promptly.
- Technical Proficiency: Familiarity with commonly utilized software such as Microsoft Office, Google Workspace, and scheduling tools.
Preferred Qualifications
- Prior experience serving in a Personal Assistant role or a comparable position.
- A commitment to discretion and confidentiality, especially when handling sensitive information.
- Flexibility to accommodate evolving tasks or schedules.
Key Skills & Attributes
- Excellent organisational and multitasking skills
- Strong ability to quickly switch between tasks and priorities
- Confident communicator with strong interpersonal skills
- Independent, self-motivated, and able to work with minimal supervision
- Practical, hands-on approach and problem-solving mindset
Requirements
- Must be Bristol-based, with a requirement to work in the Bristol office at least 3 days per week
- Full UK driving license and access to a vehicle is preferred (for local site support and stock movement)
Desirable Experience
- Experience in a PA, Office Manager, or operational support role
- Familiarity with ISO standards and compliance-driven environments
- Previous exposure to event planning, training systems, or property/facilities management
- Experience in the healthcare sector or other regulated industries
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