SAH Diagnostics is a gold award-winning company renowned for delivering exceptional diagnostic services across the UK. We are currently seeking dedicated, highly competent
If your skills, experience, and qualifications match those in this job overview, do not delay your application.Role Overview
We are seeking a proactive, adaptable, and highly organised Personal Assistant (PA) to the Board of Directors to support senior leadership and coordinate a wide range of operational, administrative, and logistical functions. This is a key role in ensuring the smooth running of both head office and wider company activities. It’s ideal for someone who thrives in a fast-paced, multi-faceted role and can work independently with minimal supervision.
Key ResponsibilitiesExecutive & Administrative Support
- Act as the primary point of contact for the Board of Directors
- Sit in on meetings to take accurate minutes and follow up on actions
- Chair weekly company-wide meetings, prepare agendas, and share minutes
- Coordinate internal audits and management reviews with the Compliance Manager
- Maintain ISO compliance across five standards
Office & Facilities Management
- Manage the Bristol office environment and day-to-day needs
- Order and maintain office supplies, equipment, and snacks for kitchen and meeting rooms
- Book conference rooms and send calendar invites for meetings and company-wide events
- Handle incoming mail and ensure it reaches the right recipients
Operational & Logistical Support
- Manage inventory and consumable stock levels, including ordering and restocking
- Coordinate delivery and movement of stock across Bristol sites
- Oversee company vehicles – maintain records for MOT, insurance, road tax, and organise servicing/repairs
- Manage utilities across all company properties (gas, electric, water)
- Support property management tasks: rent, deposits, tenancy arrangements, furniture, waste collection, and council tax
- Process all construction-related invoices: break down costs and present summaries to the Directors for approval and payment
- Coordinate with internal and external construction teams: manage communications, schedule tasks, and organise delivery of equipment and materials for ongoing projects
Events & Communications
- Coordinate all internal and external events, including:
- Booking event booths and logistics
- Organising travel and accommodation
- Liaising with the marketing team for materials and merchandise
- Managing event payments and sponsorships
- Handle all communications for events, ensuring internal teams and external stakeholders are kept informed and up to date
- Send event invitations and updates to attendees in a timely and professional manner
Required Skills and QualificationsCore Competencies
- Organizational Skills: Demonstrated ability to manage multiple tasks and establish priorities effectively.
- Time Management: Expertise in completing assignments within designated deadlines.
- Communication Skills: Proficient verbal and written communication capabilities.
- Problem-Solving: Adept at addressing challenges and resolving unforeseen circumstances promptly.
- Technical Proficiency: Familiarity with commonly utilized software such as Microsoft Office, Google Workspace, and scheduling tools.
Preferred Qualifications
- Prior experience serving in a Personal Assistant role or a comparable position.
- A commitment to discretion and confidentiality, especially when handling sensitive information. xwzovoh
- Flexibility to accommodate evolving tasks or schedules.
Key Skills & Attributes
- Excellent organisational and multitasking skills
- Strong ability to quickly switch between tasks and priorities
- Confident communicator with strong interpersonal skills
- Independent, self-motivated, and able to work with minimal supervision
- Practical, hands‑on approach and problem‑solving mindset
Requirements
- Must be Bristol-based, with a requirement to work in the Bristol office at least 3 days per week
- Full UK driving license and access to a vehicle is preferred (for local site support and stock movement)
- Experience in a PA, Office Manager, or operational support role
- Familiarity with ISO standards and compliance-driven environments
- Previous exposure to event planning, training systems, or property/facilities management
- Experience in the healthcare sector or other regulated industries
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