The UKVI Compliance Team operates across the Group to ensure compliance with UK Visas & Immigration (UKVI) regulations in the interest of safeguarding the Group’s Sponsorship Licence regarding students subject to immigration control. The UKVI Compliance Officer will provide a helpful and efficient first point of contact for guidance on Group visa processes and policy, and duties essential to maintaining compliance with UKVI guidance and the Immigration Rules.
Main Duties and Responsibilities
- Work closely with the Legal Counsel, Compliance Manager and with colleagues across the Group to ensure OIEG is fully compliant with its sponsorship licence duties.
- Maintain up to date knowledge of UKVI requirements and an overview of the Student route points-based system, engaging with training opportunities and ensuring that own knowledge and expertise is developed, and assisting in the training of others.
- Generating CAS to support visa applications for current students (extension CAS).
- Assisting in the Group’s registration process/visa checks and following up any missing documents.
- Support the Attendance and Engagement team with the monitoring and tracking the attendance and engagement of UKVI sponsored students. Providing basic immigration information to prospective and current students.
- Managing e-mails, telephone calls enquiries in connection with UKVI compliance duties.
- Assisting in the development, production and dissemination of visa guidelines, policies and procedures.
- Organise and maintain Student route files, ensuring that all the correct documentation is readily available in the event of an audit.
- Ensure reportable activity (such as student and institutional change of circumstances, work placements etc) is reported accurately and in a timely manner to UKVI using the Sponsorship Management System; maintain a database of all reports and respond to information requests from the UKVI in relation to sponsored Student route visa students.
Other
- Work within OIEG’s Code of Conduct and demonstrate OIEG’s values, including respecting equality and diversity.
- Demonstrate understanding of OIEG’s values, culture and educational ethos and promote these through everyday practice in the role.
- Comply with all legislative, regulatory and policy requirements (eg. Finance, HR) as appropriate.
- Perform such other duties consistent with the role as may from time to time be assigned, collaborating fully with others to get the work done and OIEG’s objectives achieved.
Person Specification
Legal Status
- Eligibility to live and work in the UK
- Enhanced DBS disclosure check or overseas equivalent
Qualifications
- Educated to a degree level or equivalent demonstrable experience.
Experience and knowledge
- Knowledge of UKVI regulations and requirements in relation to the Student route.
- Methodical, detail-oriented, and flexible approach to work, maintaining a high level of accuracy.
- Ability to work under pressure and to tight deadlines
- Excellent computing & IT skills.
- A flexible and adaptable approach to work with proven decision-making ability.
- Administration skills to plan and organise your time effectively.
- Ability to work with high level of autonomy as well as a team member.
- Experience of working with registry systems, e.g. SITS and/or SEAts.
- Experience of working in UKVI compliance.
- Extensive understanding of Student visa sponsorship duties.
- Experience of using UKVI Sponsor management system (SMS).
- Experience of working within the Higher Education Sector.
- Experience of delivering good customer service.
- Experience of working without direct supervision.
- Previous administrative experience (Desirable)
- Experience of working as part of a busy team in a pressurised environment.(Desirable)
Skills and Abilities
- Experience in understanding complex and detailed policies and procedures.
- Excellent written and interpersonal skills, with the ability to communicate and distribute information clearly.
- The ability to build and maintain effective working relationships with Group staff, external agencies, and other stakeholders
- Organises work for optimum effectiveness, using all the resources, tools and methods available, so that the objectives of the role, team and organisation are met.
- Good presence and able to build strong relationships with people across the business and with all levels of seniority.
- Acts with integrity at all times.
- Committed to ongoing professional development
- Proactive and solutions-oriented mindset
This job description is provided as a guide to the role. It is not intended to be an exhaustive description of duties and responsibilities and may be subject to periodic revision.
Oxford International is committed to safeguarding and promoting the welfare of children. Recruitment checks, including checks with past employees, are undertaken in accordance with our Recruitment and Selection policy.
Oxford International is an equal opportunity employer. Every applicant and employee has the same opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status.
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