Job Description
Owen Reed is looking for an Administrator for a top law firm in London.
This is an exciting opportunity to join a busy Business Services Centre team in a varied administrative role. The successful candidate will provide high-quality office and document support across the firm, helping to ensure work is completed efficiently, accurately and to a high standard.
Working pattern: Hybrid – 3 days in the office, 2 days from home
The Role
The Administrator will support legal and business services teams with a broad range of administrative, document handling and workflow tasks. This role is ideal for a proactive and detail-oriented individual with recent office administration experience, ideally gained within a law firm or professional services environment.
You will play an important role in supporting the smooth running of day-to-day operations, preparing key documents and bundles, maintaining filing systems and delivering excellent service to internal stakeholders.
Key Responsibilities
- Save documents to the document management system and liaise with Reprographics for scanning when required
- Complete document engrossments, including binding and finishing documents in conjunction with EAs and secretaries
- Create, prepare and assemble sales packs, court bundles and exhibition materials
- Assist with the preparation and maintenance of court bundles and related exhibits
- Provide administrative support for specific projects across Legal and Support Departments
- Support efficient filing and document administration processes, including updating online registers and saving documents to DMS and datasites
- Complete smaller copying tasks within practice areas where required
- Use workflow management tools proactively, taking ownership of tasks from start to finish and ensuring deadlines are met
- Work collaboratively within the team and provide cover where needed, including flexibility around office days
- Build a strong understanding of internal client requirements, departmental procedures and service standards
- Identify opportunities to improve processes and contribute to the continuous development of the General Administrative Team
Skills and Experience
- Recent office administration experience, ideally within a law firm or professional services environment
- Good typing speed with a high level of accuracy
- Strong working knowledge of Word, Excel and Adobe
- Previous experience using a document management system is desirable, though training will be provided
- Some experience handling legal documents would be beneficial
- Excellent attention to detail and accuracy
- Strong organisational skills and the ability to manage multiple tasks effectively
- A proactive and flexible approach to work
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