Contracts and Compliance Officer

Job Description

• Job Title: Contracts and Compliance Officer
• Reporting To: Legal Director
• Effective Date: 03 2026
• Department: Finance
• Location: Sunbury-on-Thames, UK
• Working Hours: Full time, hybrid – 38.5 hours per week (Mon-Thu 8am – 5pm, Fri 8am – 3pm)
• Position Summary: Responsible for the preparation and administration of Kingston’s commercial contracts and for supporting key compliance functions. The post holder plays a central role in export control compliance and anti-bribery governance, while also assisting with anti counterfeit activity, data protection administration and general compliance enquiries.

Essential Functions

Contract Administration

• Administer customer contracts from initial drafting through to signature.
• Maintain and develop the contracts database.

• Manage the contract negotiation process, referring complex legal or commercial matters to the line manager or VP Sales & Marketing where appropriate.

Export Control and Trade Compliance

• Review and assess restricted party screening matches and elevate potential concerns where necessary.
• Coordinate the annual customer export compliance declarations process.
• Coordinate product classification under UK export control regulations, ensuring accurate and up-to-date classifications are maintained.
• Assist with preparation of compliance declarations such as ECCN, country of origin, dual use statements, etc.

Anti-Bribery Governance

• Serve as Chair of the Bribery Committee.
• Monitor and present developments, trends, and regulatory changes in anti-bribery compliance to the Committee.
• Maintain and update the company’s anti-bribery and corruption risk assessment.
• Lead and host the annual Bribery Committee meeting.
• Manage referrals to the Bribery Committee, ensuring matters are logged, reviewed and progressed appropriately.
• Maintain the gifts and hospitality register, ensuring accurate and timely recordkeeping and appropriate approvals.

General Compliance

• Respond to compliance related enquiries and prepare statements of compliance as required.
• Undertake compliance related projects and investigations as required.
• Provide training on contractual and compliance matters, including use of the contracts database.

Anti-Counterfeit Responsibilities

• Prepare and manage documentation relating to anti-counterfeit matters, including materials required for external actions and customer support.
• Liaise with external providers of anti-counterfeit services.

Data Protection Responsibilities

• Provide administrative support for the company’s compliance with applicable data protection regulations.
• Assist with maintaining records, logs and documentation required for data protection purposes.

Person Specification

Education / Qualifications

Minimum Criteria

• Educated to A Level or equivalent.

Desirable

• Bachelor’s degree or equivalent.

Experience / Knowledge

Minimum Criteria

• Working knowledge of Excel, Word, and email.
• Ability to research and grasp complex issues, ability to act on own initiative.

Skills / Behaviours

• Excellent written English.
• Aptitude for detailed administrative work.
• Good organisational skills, ability to liaise with a range of people, including senior level colleagues and customers.
• Proactive, flexible, diplomatic and the ability to work on own initiative as well as cooperate in a team environment is essential.

Personal Circumstances

• Lives within easy commutable distance of Sunbury on Thames.

Benefits

We offer competitive compensation, industry training and development, and great benefits which include additional compensation, 24 days annual leave plus bank holidays, a generous pension scheme, public transport travel subsidy and family friendly benefits, as well as an employee discount on all our products.

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