PA To To Finance Director

Job Title: Personal Assistant to Finance Director

Location: Hybrid

Hours: Monday to Friday, 08:30am – 16:30pm

Pay Rate: GBP13.69 per hour

Contract: Ongoing

Role Overview

As the Finance Director’s Personal Assistant, you will provide high-level administrative and operational support, ensuring the smooth running of daily activities. You will manage the Director’s diary, inbox, and travel arrangements, while acting as a key point of contact. The role also involves supporting finance-related projects and handling highly confidential financial information with absolute discretion.

Diary & Email Management

• Managing the Finance Director’s inbox and calendar
• Scheduling meetings, prioritising urgent matters, and coordinating appointments
• Blocking time for strategic work and ensuring deadlines are met

Confidential Administration

• Handling sensitive financial and business information professionally and discreetly
• Supporting with confidential documentation and reports
• Taking minutes during high-level or sensitive meetings when required

Finance Project Support

• Assisting with finance initiatives such as budgeting, forecasting, and reporting cycles
• Supporting financial planning activities and departmental projects
• Assisting with data collection and preparation of financial reports

  Document Preparation

  • Drafting, formatting, and proofreading reports, presentations, and correspondence
  • Preparing financial documents for senior meetings, board reviews, and updates

  Meeting & Travel Logistics

  • Organising meetings, preparing agendas, and taking minutes
  • Coordinating travel arrangements and accommodation where required

  Finance Department Support

  • Supporting finance administration processes and reporting tasks
  • Liaising with internal departments and external stakeholders on behalf of the Director
  • Assisting with invoice tracking, expense processing, and record keeping where required

  Skills & Experience Required

  • Previous PA/EA experience in a busy working environment (essential)
  • Strong organisational skills with the ability to manage competing priorities
  • Proven ability to handle confidential and sensitive financial information
  • Excellent communication and interpersonal skills
  • High-level IT skills, including MS Office (Word, Excel, Outlook, PowerPoint)
  • Experience using finance systems or ERP platforms would be desirable
  • Finance environment experience is beneficial but not essential
  • A strong team player, able to work collaboratively with colleagues at all levels

  Why Apply?

  • Hybrid working opportunity
  • Ongoing position with immediate start potential
  • Supportive and professional working environment
  • Excellent opportunity for an experienced PA seeking a stable, long-term role within a finance function

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