Travel Coordinator

Allegis Global Solutions is recruiting for a contract position, and the assignment will be at Warner Bros. Discovery

Role: Travel coordinator

Contract: 6 months

Location: Chiswick

Mode: Hybrid

Your Role Accountabilities

• Proactively manage all administrative tasks relating to event logistics, from initial planning through to on-site delivery
• Coordinate comprehensive travel arrangements including rooming lists, flights, and ground transportation
• Collaborate confidently with multiple departments across Europe to track and fulfil logistics requirements
• Maintain accurate data management and oversee critical timelines
• Communicate clearly and professionally with suppliers, partners, and travellers, providing detailed logistical briefings
• Raise purchase orders and process invoices to ensure accurate and timely vendor payments
• Support post-event financial reconciliation, including budget tracking and reporting

Qualifications & Experience

• Proven administrative experience with exceptional attention to detail and accuracy
• Experience working with large volumes of data confidently and efficiently
• Strong organisational skills with the ability to prioritise and deliver high-quality work within tight deadlines
• Excellent written and verbal communication skills
• Strong interpersonal skills with the ability to build and maintain effective working relationships
• Ability to manage multiple projects simultaneously in a fast-paced, evolving environment
• Proactive, solutions-focused mindset with strong initiative and motivation
• Strong-service orientated approach
• Willingness to travel on-site for short periods during key events

Beneficial Experience

• Experience within the travel industry and/or live sports events
• Ability to communicate in French within a business environment

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