Job Type: Full Time, term time plus one week
Prospective applicants are welcome to visit the school prior to applying. Please contact the school office to arrange a convenient time.
About the role
We are seeking a professional, organised and reliable administrator to support key student administrative processes within the school.
The role focuses particularly on attendance administration, behaviour records and Alternative Provision administration, ensuring that student information is recorded accurately and that administrative systems supporting the school day run smoothly.
Working closely with the Administrative Officer and wider staff team, you will help maintain clear records and support processes that underpin safeguarding, behaviour monitoring and student welfare.
Typical responsibilities include:
- Maintaining accurate student attendance records and updating absence information on the school information system
- Producing daily attendance information such as late arrival and early departure lists
- Liaising with staff to resolve missing or incorrect register marks
- Preparing and maintaining behaviour and incident records
- Maintaining records relating to students accessing Alternative Provision, including attendance information from external providers
- Ensuring accurate documentation for students educated off-site
- Booking student transport and taxis, including checking confirmations and invoices
- Maintaining operational records such as incident logs and evacuation roll calls
- Supporting medication administration in line with school procedures
- Filing and maintaining accurate documentation relating to students and staff
This is a varied role where attention to detail, organisation and the ability to work calmly in a busy environment are essential.
The role works 37 hours per week, term time only (plus one week).
What we are looking for
We are looking for someone who:
- Experience working in a school or administrative environment would be helpful
- Is organised, reliable and able to work accurately with detailed information
- Has strong attention to detail, particularly when maintaining records
- Communicates clearly and professionally with staff, students and families
- Can remain calm and methodical in a busy school environment
- Is confident using IT systems and willing to learn Arbor
- Understands the importance of confidentiality and safeguarding
- Works well as part of a team and supports colleagues when needed
What we offer
- A highly supportive and well-structured office environment
- A varied and meaningful role in a small admin team
- A calm, respectful and collaborative school culture
- Access to training and professional development
- The chance to play a vital part in a school that values inclusion, consistency and care
About Prospect School
Prospect School is a specialist SEMH provision for boys aged 11 to 16, where every student has an Education, Health and Care Plan (EHCP). Our administrative team plays a vital role in ensuring the school runs smoothly and that students receive the structured support they need to succeed.
We work in a calm, organised and professional office environment where clear systems, accurate data and strong teamwork are essential. We use Arbor as our main school information system and rely on good communication between staff, families and external professionals.
Staff work closely together and we take pride in our calm working environment, attention to detail and strong team ethos.
Safer Recruitment
Prospect School and Hampshire County Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
How to apply
To learn more about the role, arrange a visit or apply, please visit our website at prospectschoolhavant.com. We welcome applicants who take pride in good admin, enjoy working with people, and want to contribute to a school that really makes a difference.
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