Legal Secretary

AJ Chambers represents a Legal 500 regional law firm recruiting for a Family Legal Secretary to join their Newmarket office.

The Role:

• Prepare correspondence and documents through audiotyping and word processing.
• Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
• Prepare mail and enclosures for dispatch.
• Arrange for all copying to be done, in person if the office assistant is not available to undertake the task.
• Make appointments, arrange meetings and to maintain an up to date diary for his/her principal.
• Prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting.
• Provide refreshments when asked to do so.
• Provide support to other secretaries as required.
• Provide guidance to junior and temporary secretaries when required to do so.
• Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.
• Undertake any specific training when required to do so and overall to have a responsibility towards self-development.
• Ensure the confidentiality of all the firm’s and clients documentation and information.

Prior Experience:

You will ideally have prior experience dealing with;

• Typing, filling, and dealing with clients
• Bundle preparation
• Audio-dictation and diary management
• Legal aid and experience using case management systems

For more information, please apply directly or contact Jess at AJ Chambers.

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