PERSONAL ASSISTANT, FULL-TIME – London, UK
Location: London
Job Description: A dynamic UHNW family is seeking a Spanish-speaking, highly organised, proactive, and well-rounded Personal Assistant to support both personal and project-based responsibilities. This is a varied and fast-paced role supporting a creative, entrepreneurial Principal, requiring someone who is equally comfortable booking restaurants, managing household logistics, and overseeing multiple ongoing projects. No two days will be the same. The role will be primarily based in London (Westbourne Grove), with regular involvement in a developing polo estate in Surrey and occasional coordination of a second residence in Ibiza. This is a hybrid position, allowing the candidate to enjoy a well-balanced life and work experience.
Key responsibilities:
Full diary and lifestyle management for the Principal, including appointments, scheduling, and day-to-day coordination
Travel planning and logistics (UK and international), ensuring seamless itineraries
End-to-end project coordination, including property-related projects (renovations, decorating, supplier sourcing)
Liaising with contractors, builders, and suppliers, overseeing timelines and ensuring smooth execution
Managing budgets and tracking payments across household and project spend
Supporting with polo-related logistics and ensuring readiness for events and matches Household oversight in London, working alongside existing staff (Nanny/PA, driver), ensuring smooth day-to-day running
Liaising with the international properties team/House Managers as needed
Sourcing items, researching suppliers, and assisting with creative projects
Managing school-related admin and payments for two children (aged 10 and 12)
Ad hoc personal support for extended family when required
Requirements:
Spanish-speaking is a must
Mostly remote working, with in-person meetings when needed
Holidays to be taken outside of school holiday periods
Highly organised, detail-oriented, and naturally proactive
A strong problem-solver who is practical and hands-on
Experienced in HNW private household or family office environments
Confident in managing multiple projects simultaneously
Excellent communication skills, able to liaise with a wide range of stakeholders
Flexible, adaptable, and willing to go the extra mile
Discreet, trustworthy, and emotionally intelligent
Working Hours: Monday to Friday, 9:00 am – 6:00 pm (flexibility required)
Salary Offered: £65,000 gross per annum
Start Date: ASAP
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