About Euphonica
We are a passionate team of entertainment experts who create bespoke performances for individuals, brands, and prestigious venues. We nurture and develop a roster of talent across the UK and the US, where we are accredited at iconic cultural landmarks, including Somerset House, the V&A, and BAFTA.
We seek an Office Administrator who will oversee the smooth running of all day-to-day administrative operations. This role is essential in ensuring the team is fully supported and able to deliver a wide range of projects, events, and residencies with efficiency and professionalism
Objectives & Aims
- Ensure seamless daily operations by managing administrative processes that keep the team organised, informed, and able to focus on delivering high-quality projects, events, and residencies.
- Strengthen internal coordination by acting as a central point of contact across departments.
- Enhance operational efficiency through maintaining and improving systems, documentation, and workflows that support planning, scheduling, and project delivery.
- Support financial and logistical administration to help the team meet deadlines, track activity, and maintain accurate records.
- Contribute to a positive team environment
Success in the role will be clear when the business is seamlessly and consistently supported.
Duties of the Office Administrator
- Create and send contracts and invoices for all confirmed events.
- Process inbound invoices to ensure prompt and accurate payment.
- Manage client debtor records and support credit control processes.
- Produce, update, and maintain spreadsheets for monthly accounts.
- Oversee diary management across the team, including booking meeting rooms.
- Take minutes for team meetings when required.
- Prepare and manage the office environment
- Manage the main company inbox and phone line, ensuring timely responses.
- Oversee and maintain Monday.com, ensuring tasks are assigned and updated.
- Book and manage UK and overseas travel and accommodation for Directors and artists when needed.
- Be the first point of escalation for office-based issues, e.g., IT, systems, etc
- Maintain and clean the company database and booking software.
- Support client reengagement outreach activities.
- Work closely with internal colleagues to provide administrative support across all departments.
- Arrange team socials and support internal culture initiatives.
SKILLS AND COMPETENCIES
You will have, and consistently display:
- A can-do attitude
- An ability to predict outcomes
- The confidence to intervene and act proactively
- A meticulous attention to detail
- An ability to multitask
- Commercially prudence
- Highly personable and service-focused approach
- Unflappable
Package & Logistics
- Salary: £28,000
- Location: Central London (3 days in-office, 2 days remote/on-site).
- Commitment: Full-time.
How to Apply:
Please send your CV and cover letter for the attention of Polly Bidgood, to hello@euphonica.com by Wednesday, 8 th April 2026.
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