Location
St Ives, Cambridgeshire
About Cambridge Maintenance Services Limited
Cambridge Maintenance Services is a nationwide supplier of mechanical and electrical building services maintenance with over 34 years of experience in delivering its building services maintenance to the corporate, healthcare, education, retail, transport and manufacturing sectors. It also ensures optimum energy efficiency for every property portfolio it manages. We are experts in delivering compliant, safe, and efficient workplaces. Our nationwide building services maintenance solutions span the corporate, healthcare, education, retail, transport, and manufacturing sectors. Using advanced technology and data, we provide cutting‑edge maintenance services that are trusted by major managing agents and independent clients alike. As a multi‑award‑winning business, our local teams are dedicated to providing personalised FM services that meet your specific needs.
Fleet and General Administrator
The Fleet & Office Administrator is responsible for the effective management of the company’s vehicle fleet and the smooth day‑to‑day operation of office administrative functions. This role ensures fleet compliance, vehicle availability, cost control, and safety standards are maintained, alongside providing day‑to‑day administrative and operational support to the wider business. The position requires strong organisational skills, attention to detail, and the ability to manage multiple priorities across fleet operations and office administration.
Role Function
- Fleet Operations & Compliance
- Driver & Vehicle Administration
- Procurement & Supplier Coordination
- Office & Facilities Administration
- Reporting & Cost Monitoring
Key Responsibilities
- Oversee the day‑to‑day management of the company vehicle fleet, ensuring vehicles are available, roadworthy, compliant, and operationally fit.
- Manage driver compliance, supplier relationships, telematics systems, and support continuous improvement and sustainability initiatives.
- Ensure full compliance with legal, regulatory, insurance, and company fleet requirements, maintaining accurate and audit-ready records.
- Manage materials and credit card purchasing, chase invoices, monitor SLAs, and coordinate supplier and delivery updates.
- Maintain office supplies and support general administrative duties, enquiries, complaints, and company‑wide initiatives.
- Oversee day‑to‑day office coordination including meeting room management, service providers (cleaners, suppliers), and internal communications.
Hours of Work
Monday to Friday – 8.30am-5pm
Salary
£30,000
Essential Skills & Qualifications
- Strong organisational and time management skills with the ability to manage multiple priorities.
- Excellent administrative and record keeping ability with high attention to detail.
- Strong problem‑solving skills with a proactive and solution‑focused approach.
- Ability to analyse data and produce clear reports (particularly fuel, cost, and usage reporting).
- Ability to work independently while supporting wider operational teams.
- Professional and adaptable approach to office and facilities coordination.
Desired Skills & Qualifications
- Fleet management experience
What We Offer
- Competitive holiday allowance
- Access to 360 wellbeing health benefits and retail discounts
- Pension enrolment after 3 months service
- Access to training
- Development opportunities
Need more info?
Ami will answer your questions. ami.beale@cmsl.co.uk
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