Office Manager – Media

• Global events business seeks an experienced Office Manager to join their rapidly growing London business.

Office Based Full-Time

Due to continued growth, the need has arisen to hire a first point of contact for all office related issues with some additional facilities management responsibilities.

Key Responsibilities:

1. Acting as the first point of contact for guests, staff, and general enquiries.
2. Ensuring the office, meeting areas, washrooms, and tea points are kept presentable, and the rubbish and recycling is maintained daily through the cleaning contractor.
3. Acting as the office Health and Safety point of contact and Fire Warden and undertake any necessary training.
4. Managing the meeting room booking system and entry system.
5. Updating the visitor log daily.
6. Providing general administrative support for employees.
7. Organising the office layout.
8. Assisting with the onboarding process and enrolling new starters to the learning management systems.
9. Liaising with building and facility management vendors, including cleaning, catering, landlord, and security system services.
10. Assisting with staff travel bookings and management.
11. Keeping a record of costs relating to office expenditure.
12. Auditing office facilities and furniture bi-annually and reporting anything in need of repair/replacement.
13. Managing and ordering stationery, office, and catering supplies, checking stock regularly, and replenishing as necessary to ensure that supplies never run out.
14. Attending events when and if required.
15. Maintaining login usernames/passwords.
16. Assisting with project management of office refurb.

Requirements and Skills:

1. Proven experience as an Office Manager / Front Office Manager.
2. Knowledge of Office Manager responsibilities, systems, and procedures.
3. Exceptional organisational skills.
4. Proficiency in MS Office (Teams, Outlook, Excel, and Word in particular).
5. Excellent time management skills, ability to multi-task and prioritise work.
6. Pro-active approach and the ability to use initiative daily.
7. Attention to detail and problem-solving skills.
8. Excellent written and verbal communication skills.
9. Strong organizational and planning skills in a fast-paced environment.
10. A creative mind with an ability to suggest improvements.
11. An interest in HR would be beneficial but not essential. Any qualifications such as CIPD Level 3 would be advantageous.

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