Administration Assistant

Job Title: Administrative AssistantLocation: South London (with occasional travel across London)Working Pattern: Full-time, Monday to Friday (1 day per week working from home)

Overview:We are seeking a highly organised and proactive Administrative Assistant to support a busy rail operations team. This is a varied role requiring strong coordination skills, attention to detail, and the ability to manage multiple priorities. While the position is primarily based at a South London depot, occasional travel to other London sites will be required.

Key Responsibilities:

• Providing comprehensive administrative support to the wider team
• Minute taking during meetings and distributing accurate records
• Managing diaries, scheduling appointments, and coordinating meetings
• Booking meeting rooms, travel, and accommodation (including hotels)
• Assisting with basic payroll administration (desirable but not essential)
• Liaising with internal team members, external contractors, and stakeholders
• Maintaining accurate records and documentation
• Supporting day-to-day operational administrative tasks as required

Requirements:

• Previous experience in an administrative or office support role
• Strong organisational and time management skills
• Excellent communication skills, both written and verbal
• Confident using Microsoft Office packages (Outlook, Word, Excel)
• Ability to work independently and as part of a team
• Willingness to travel to various London sites when required

Desirable:

• Basic payroll experience
• Experience working in a fast-paced or operational environment

Benefits:

• Hybrid working (1 day per week from home)
• Opportunity to work within a dynamic rail environment
• Exposure to a wide range of operational and administrative functions

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