Office Manager & Personal Assistant
Location: Aldgate East
Fully Office based
This is a dual-function role combining high-level Personal Assistant support to the Managing Director with full responsibility for Office Management for the UK headquarters. You will ensure the seamless day‑to‑day operation of the office, deliver proactive executive support, and act as a central liaison across teams, including international stakeholders. The role also includes the management of one direct report.
Key Responsibilities
Executive Support
- Provide comprehensive diary management, including coordination across multiple time zones.
- Schedule, prepare, and coordinate internal and external meetings.
- Prepare meeting agendas, supporting documents, and take minutes when required.
- Arrange refreshments and daily lunches for senior leadership.
- Coordinate global travel, including flights, hotels, visas, and detailed itineraries.
- Organise corporate events, dinners, and client engagements.
- Manage the MD's expenses, ensuring timely submission and reconciliation.
- Oversee corporate gifting, including selection, coordination, and delivery.
- Provide personal support and ad hoc out‑of‑office assistance using the company-provided phone.
Office Management
- Lead the smooth running of the UK office, ensuring a professional, efficient, and welcoming working environment.
- Oversee facilities management, including repairs, maintenance, contractor oversight, and cleaning services.
- Ensure compliance with all Health & Safety requirements (Fire Safety / First Aid).
- Manage company shipping and logistics (including DHL account), monitoring daily activity and resolving customs issues.
- Organise company-wide events such as the Christmas party, team bonding activities, and client events.
- Manage company credit cards and act as the primary liaison with HSBC.
- Implement and maintain office policies, procedures, and best practices.
People, HR & Administrative Support
- Support recruitment and onboarding processes, including new starter inductions.
- Manage seating plans and coordinate IT equipment setup for new employees.
- Provide secretarial support, including meeting room bookings and administrative assistance.
- Line‑manage and develop one direct report.
Skills & Attributes
- High level of confidentiality, discretion, and professional judgement.
- Strong interpersonal skills with the ability to communicate confidently at all levels.
- Exceptional organisational and time‑management capabilities.
- Proactive, adaptable, and solutions‑focused approach.
- Meticulous attention to detail.
- Strong PC literacy and administrative proficiency.
Experience
- Proven experience as a PA/EA supporting senior leadership.
- Previous experience in an Office Manager role.
- Demonstrated ability to manage both business and personal executive tasks.
- Experience supervising or managing staff (desirable).
Office Angels is an employment agency and business. We are an equal‑opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
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