Overview
Due to sustained growth, we are currently seeking a Business Administrator to assist the Business Admin Team in many aspects of the business.
The ideal candidate will be confident, organised with an excellent attention to detail and a robust work ethic. They will be flexible and comfortable working in a fast-paced environment at the heart of a dynamic and forward-thinking business. The ability to work with a variety of individuals across all levels of the business is essential. Candidates should possess confident communication skills, with the ability to articulate in a clear and professional manner. The candidate will be self-motivated with an enthusiastic attitude and a willingness to progress their career in a rapidly growing organisation.
Typical Responsibilities
- Serve as the first point of contact for visitors, clients, and employees, ensuring a warm and professional welcome
- Managing phone calls, and directing inquiries to the appropriate departments
- Planning and scheduling own workload so that all activities are completed accurately and on time
- Assisting with the organisation of all maintenance suppliers that service both the premises and business
- Participate in and contribute to administrative continuous improvement activities
- Processing of staff expenses and management of fuel cards
- Receive supplier invoices and assist with the supplier purchase order system
- Maintenance of company vehicles and the company vehicle database; arranging and managing service schedules, documentation and delivering vehicles where necessary
- Assist in promoting the company’s online presence via online platforms such as LinkedIn, Facebook
- Progress reporting to Business Admin Team (daily or as appropriate depending on the requirement)
- Maintaining internal stock including stationery, consumables, advertising materials and refreshments
- Organisation and development of the internal online and physical storage systems
- Organisation of general housekeeping of the building
- Assist in conducting a wide range of detailed research tasks
- Maintaining PPE and staff uniform, including renewals and storage
- Maintaining the equipment database and arranging calibration and servicing
- Maintenance and development of the company asset register
- Organising staff accommodation and expenses as required
- Managing multiple inboxes
- Assist in formatting and preparing reports
Desirable Qualifications & Skills
- 9 GCSE’s Grade 9-4 (A*- C)
- Proven experience in an administrative or clerical role is preferred
- Proficiency in using computer systems and office software
- Strong organisational skills with the ability to manage multiple tasks simultaneously
- Excellent communication skills, both written and verbal
- A keen eye for detail to ensure accuracy in all tasks performed
- Ability to work independently as well as part of a team
- The ability to take ownership of your own work, progression, and development with guidance from a mentor
In return, we offer
- Actively endorsed career progression
- Excellence & CPD is extensively promoted with opportunities for growing with the company as we continue to expand at a significant rate
- Substantial investment in staff training, with regular training days & TEAM events
- A fantastic working environment in our custom-built, company-owned offices
- A positive team spirit, where excellence is rewarded
- Generous leave entitlement with Christmas Shutdown
- Leave allowance increasing with service
- Access to employee benefits
- Regular staff social events
- Employee Referral Scheme
- Outstanding opportunities for professional and personal development
Seniority level
- Entry level
Employment type
- Full-time
Job function
- Administrative
Industries
- Civil Engineering
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