Job Description
Location
Unit 2 Milltown Industrial Estate, Upper Dromore Rd, Warrenpoint
An energetic and fast‑paced role ideal for someone who thrives on variety and takes initiative. As Fleet Administrator, you’ll be at the heart of our operations, supporting vehicle operations and ensuring everything runs smoothly. It’s a great opportunity for someone who’s proactive, adaptable, and enjoys being part of a fast‑moving team.
About The Role
As a Fleet Administrator you will coordinate vehicle management for a company with up to 80 vehicles, ensuring compliance, efficiency and safety across all activities.
Main Duties and Responsibilities
- Management of up to 80 vehicles, including booking services and MOTs
- Assess vehicle damage/issues and determine appropriate repair requirements
- Maintain the Vehicle Management system at all times
- Work closely with engineers and planners on compliance and enforcement of quality, environmental, safety and health standards (H&S led by the Compliance Manager; you may assist with write‑ups)
- Monitor all vehicle trackers and export data to Excel for each department
- liaise with Managers and Operatives to ensure employees have transport at all times
- Handle telephone enquiries
- Provide support to Admin teams as required
- Uphold Data Protection Policies
- Address ad‑hoc tasks as required
- Adhere to all health & safety regulations and company policy at all times
- Report any accidents or health & safety issues appropriately
- Ensure all risk assessments and safe systems of work are read, understood, signed and followed
- Observe & follow all manual handling practices
Qualifications and Experience
- Grade C or above in English and Maths at GCSE Level (Higher and Further education desirable)
- Computer literate with knowledge of Word and Excel
- Experience with a data input system desirable (e.g. Housing Maintenance Software)
- Administration qualification or demonstrable 2‑year experience required
- Excellent demonstrable customer service skills
- Experience dealing with the general public in a professional manner
- Demonstrable experience working within a performance‑driven environment to tight deadlines ensuring KPIs are delivered
Attributes / Skills
- Capable of working on own initiative
- Ability to work methodically and with attention to detail
- Good communication and organisational skills
- Good time‑keeping and attendance record
- Ability to work with a wide range of people
- Flexible attitude towards assigned tasks
- Ability to meet deadlines
- Willingness to participate in overtime when required (including weekends)
- Positive approach to continuous improvement processes and techniques
Additional Information
In addition, the role may require the successful candidate to undertake work‑specific training on‑the‑job or externally. The majority of the work will be conducted in the public sector or housing associations; a recent Access NI certificate is required. We perform an Access NI check as part of the onboarding process.
Having a criminal record will not necessarily bar an individual from employment. We operate a written policy on the recruitment of ex‑offenders, which is available on request and forms part of our employee handbook provided at the point of secure employment.
We have a policy on the secure handling, use, storage and retention of disclosure information, which is available on request and is also included in our employee handbook.
About the Company
Connect‑Transform‑Sustain CTS is an award‑winning, industry‑leading facilities management company. Originally a building company, CTS has expanded into heating installation and further diversified into building maintenance and property development, now covering over 30,000 properties across the island of Ireland.
Company Culture
Our Energy & Compliance Services cover all domestic and commercial heating appliances. Property Services deliver maintenance across small, medium and large‑scale developments. Development services include new‑build residential and commercial schemes, from land acquisition to social housing projects.
Closing Date
Closing Date: Saturday 18th April 2026
Contract Type
Contract Type: Part‑time
Salary
Salary: Based on experience
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