Business Administrator

The job holder will provide administrative support within the Offender Management administrative hub, maintaining administration systems and servicing the local courts within specified timescales. This is a rotational, non-operational role with no line management responsibilities.

Responsibilities, Activities and Duties

• Transactional activity for Offender Management:
  • Discharge Report / Pre-Discharge Report
  • Bail applications
  • Release on Temporary Licence (ROTL)
  • Home Detention Curfew (HDC)
  • Offender Assessment and Sentence Management (OaSys)
  • Multi‑Agency Public Protection Arrangements (MAPPA)
  • Re‑categorisation
  • Sentence calculations, including initial checks
  • Appeals
  • Violent Sex Offender Register (VISOR)
  • Multi‑Agency Risk Assessment Planning (MARAP)
  • Adjudications
  • Indeterminate Sentence Prisoners
  • Parole applications
  • Legal correspondence
  • License applications
  • Resettlement overnight release
  • Prisoner fines
  • Foreign nationals / deportation / immigration
  • Risk to Children / safeguarding children
  • Harassment / restraining orders
  • Category A administration
  • Recall paperwork
  • Public protection
• Other administrative tasks:
  • Organise, produce and maintain accurate records for the area of work
  • Act as contact point for all communications to the team, prioritising and distributing them to the appropriate person or department
  • Complete monitoring returns for the area of work
  • Input requisitions into the finance database and process requisitions for the defined area of work
  • Co‑ordinate any awareness sessions for the area of work
  • Prepare paperwork for checking by the manager, including conducting sentence calculations as required
  • Correspond with relevant stakeholders and agencies to ensure information is adequately shared
  • Maintain and check establishment databases, manual filing systems, and logs of information, responding within agreed timescales and producing reports as required
  • Collate information relating to relevant Service Delivery Indicators (SDIs)
  • Act as secretary to meetings as required – organise agenda, take and distribute minutes and action points

Behaviours

• Changing and Improving
• Communicating and Influencing
• Working Together
• Managing a Quality Service
• Delivering at Pace

Language Requirements

The role requires the ability to fulfil all spoken aspects of the role with confidence in English, or in Welsh where specified in Wales.

Benefits

• Annual leave (pro‑rated for non‑standard working patterns)
• Bank, public and privilege holidays – 9 days (66 hours 36 minutes) added to annual leave allowance
• Pension – choice of two Civil Service pension schemes
• Hybrid working arrangements (flexible from base location, other MoJ sites or home) where business needs allow

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